Administrative Assistant to VP Student Affairs

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Job Title:

Administrative Assistant to the VP for Student Affairs Agency:

Ogeechee Technical College Job

Requisition :

Any (United States of America)
Compensation Details:

COMMENSURATE WITH EXPERIENCE

Job Description:

POSITION

DESCRIPTION:

The Administrative Assistant to the Vice President for Student Affairs (VPSA) provides comprehensive administrative and operational support to the VPSA and the Student Affairs division.

Provide administrative support to the VPSA and the Student Affairs division, including correspondence, reports, presentations, forms, records, and other documents

Coordinate the VPSA’s calendar, appointments, travel, meetings, and committees; prepare meeting materials and record and distribute minutes as appropriate

Assist the VPSA with administrative functions related to student conduct cases, including correspondence with students and maintaining accurate records in the College’s case management system

Maintain the Student Affairs and College calendars and update online forms, digital monitors, and other communication platforms with current information and events

Maintain organized digital files, records, office inventory, equipment, and supplies

Assist with monitoring all Student Affairs budgets, including recording purchase requests, tracking expenditures, and reconciling budgets with the general ledger monthly

Initiate and process purchase requests, requisitions, contracts, invoices, and other procurement transactions in accordance with College policies and procedures

Coordinate travel arrangements for the VPSA and maintain documentation for travel reimbursement

Provide administrative and logistical support for graduation and various special projects

Enter, maintain, and retrieve data using College systems, databases, spreadsheets, and other software applications

Serve as a professional point of contact for the VPSA’s office

Maintain confidentiality and exercise sound judgment when handline sensitive student, employee, financial, and institutional information

Perform other duties as assigned

MINIMUM QUALIFICATIONS:

Bachelor’s degree in a related field
* and* one (1) year of related work experience
* OR* an associate’s degree in Business Administrative Technology
* and* two (2) years of related work experience

Note:

Experience may substitute for the degree on a year-for-year basis.

PREFERRED QUALIFICATIONS:

Proficient with computers and Microsoft Office Applications software

Experience in a higher educational environment, preferable in Student Affairs Knowledge of modern office practices and procedures

Ability to prioritize and schedule tasks to meet deadlines and objectives

Skilled in oral and written communication SALARY/BENEFITS:

Commensurate with qualifications.

Final date to receive applications:

Open Until Filled

TO APPLY:

Please submit an online application using the OTC online job center website. All positions require a pre-employment criminal background investigation, education, and employer/professional reference checks. Some positions may additionally require a motor vehicle record search, credit history check, and/or drug screen. All male applicants between the ages of 18 and 26 years of age must present proof of Selective Service Registration.

Copies of all transcripts should be submitted at the time of application for faculty positions. Official transcripts are required upon employment. For more…