Timekeeper​/Admin. Assistant

Title

Timekeeper/Admin. Assistant

Admin & Office Specialist III

$20/HR

3

Dept Behavioral Health/Develop

Western State Hospital

(Use the "Apply for this Job" box below)./

General Public - G

Western State Hospital is seeking a part time/wage Timekeeper/Admin. Assistant to provide essential administrative support to the medical department, with a primary focus on managing employee timekeeping and leave reporting; accurate and timely time and attendance tracking for the entire medical services department, including psychiatrists, psychiatric mental health nurse practitioners, primary care physicians, family nurse practitioners, physician assistants, and nocturnists, in compliance with hospital policies and state/federal regulations;

and provide backup for the administrative assistant to the Medical Director and secretarial support to the Chief Medical Director (CMD).

This position will also maintain the automated leave system; process leaves; process workers’ compensation, compensatory leave, and time adjustments; plays a shared role in supporting the Kronos/UKG timekeeping systems; responsible for generating reports to meet critical deadlines set by the Department of Accounts and Payroll, and supervisory staff.

• High School graduate and/or equivalency
• Experience using MS Office Suite (Word, Excel, Outlook)
• Experience and/or education that would provide an individual with the necessary KSAs
• Strong data entry, typing, and general clerical skills
• Knowledge of payroll timekeeping requirements and basic office procedures
• Ability to use automated timekeeping systems such as Kronos/UKG or similar
• Strong attention to detail and accuracy in handling high-volume data
• Ability to follow written and verbal instructions and communicate clearly with staff and supervisors
• Ability to maintain confidentiality and handle sensitive information appropriately
• Comfortable using standard office equipment (copiers, fax machines, etc.)
• Ability to perform basic math to verify timekeeping accuracy
• Strong organizational and reasoning skills

• Prior experience working in a healthcare or hospital setting.
• Experience with administrative duties in a fast-paced, high-pressure environment.
• Familiarity with centralized scheduling and leave management.
• Experience handling confidential HR or payroll-related matters.
• Ability to work independently and manage multiple priorities under pressure.
• Demonstrated ability to build and maintain positive working relationships while ensuring compliance with policies and procedures.
• Experience using automated data systems beyond basic office software.
• Bilingual
• Veteran or veteran spouse

Name:
Samantha Leep

Phone:

Email: samantha.leepginia.gov

WD Hospital is an EEO compliance facility.