Timekeeper​/Admin. Assistant

Title:

Timekeeper/Admin. Assistant

Admin & Office Specialist III

$20/HR

3

Dept Behavioral Health/Develop

Western State Hospital

(Use the "Apply for this Job" box below)./

General Public - G

Western State Hospital is seeking a part time/wage Timekeeper/Admin. Assistant to provide essential administrative support to the medical department, with a primary focus on managing employee timekeeping and leave reporting; accurate and timely time and attendance tracking for the entire medical services department, including psychiatrists, psychiatric mental health nurse practitioners, primary care physicians, family nurse practitioners, physician assistants, and nocturnists, in compliance with hospital policies and state/federal regulations;

and provide backup for the administrative assistant to the Medical Director and secretarial support to the Chief Medical Director (CMD).

This position will also maintain the automated leave system; process leaves; process workers’ compensation, compensatory leave, and time adjustments; plays a shared role in supporting the Kronos/UKG timekeeping systems; responsible for generating reports to meet critical deadlines set by the Department of Accounts and Payroll, and supervisory staff.

• High School graduate and/or equivalency
• Experience using MS Office Suite (Word, Excel, Outlook)
• Experience and/or education that would provide an individual with the necessary KSAs
• Strong data entry, typing, and general clerical skills
• Knowledge of payroll timekeeping requirements and basic office procedures
• Ability to use automated timekeeping systems such as Kronos/UKG or similar
• Strong attention to detail and accuracy in handling high-volume data
• Ability to follow written and verbal instructions and communicate clearly with staff and supervisors
• Ability to maintain confidentiality and handle sensitive information appropriately
• Comfortable using standard office equipment (copiers, fax machines, etc.)
• Ability to perform basic math to verify timekeeping accuracy
• Strong organizational and reasoning skills

• Prior experience working in a healthcare or hospital setting.
• Experience with administrative duties in a fast-paced, high-pressure environment.
• Familiarity with centralized scheduling and leave management.
• Experience handling confidential HR or payroll-related matters.
• Ability to work independently and manage multiple priorities under pressure.
• Demonstrated ability to build and maintain positive working relationships while ensuring compliance with policies and procedures.
• Experience using automated data systems beyond basic office software.
• Bilingual
• Veteran or veteran spouse

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Western State Hospital is a tobacco free facility in all state buildings and on facility grounds. Submit a completed state application online at  if assistance is needed, contact by email Samantha.

Leepginia.gov. To apply for a job, you must make sure that your online application is complete. MISSING INFORMATION IS AN INCOMPLETE APPLICATION AND WILL NOT BE PROCESSED. Please make sure all telephone numbers/addresses are current and up-to-date. REMEMBER YOUR CONFIRMATION NUMBER. You have not completed applying for this position until you receive a confirmation number. If you are connected to a printer, print the confirmation number so that you can track the progress of your application and click on OK.

If you are not connected to a printer, write down the confirmation number and then click on OK. Reasonable accommodations for the application and/or interview processes are available upon request to persons with disabilities per the Americans with Disabilities Act. Minorities, Veterans and people with disabilities are encouraged to apply. WSH is an EEO compliance facility.

In accordance with Executive Directive #18, as a condition of employment, the Commonwealth of…