Payroll Coordinator Job St Catharines area,St. Catharines Ontario Canada,Accounting

Location: St. Catharines

Our client is seeking an experienced and detail-oriented Accounting & Payroll Coordinator to join their team. This role is critical in ensuring the accurate and efficient delivery of full-cycle bookkeeping, payroll processing, and financial support services for a diverse client base. The successful candidate will bring strong technical knowledge, exceptional organizational skills, and a proactive approach to supporting day-to-day accounting operations.

Key Responsibilities

Client Full-Cycle Bookkeeping:Maintain accurate and up-to-date general ledgers, including posting journal entries, monthly reconciliations of bank and credit card accounts, and maintaining supporting schedules for accruals, prepaids, and other balance sheet accounts.

Accounts Payable:Assist in the review and processing of vendor invoices; maintain vendor records and resolve discrepancies.

Accounts Receivable:Assist in the preparation and issuance of client invoices; monitor aged reports; record incoming payments and reconcile customer accounts.

Client Payroll Administration:Process payroll using internal payroll system or third-party provider; ensure proper remittances of source deductions (CPP, EI, income tax); prepare and file T4s, ROEs, and WSIB/EHT filings; track and manage vacation pay, sick leave, and other entitlements across multiple organizations

Sales Tax Filings:Prepare and file GST/HST return for firm; ensure accuracy and compliance with CRA guidelines.

Digital File Organization:Maintain accurate accounting files in Quick Books Desktop and paper files; ensure all documentation is filed and organized in an accessible manner; maintain scheduled server backup procedures, daily, weekly and monthly.

Tax & Assurance Support:Prepare supporting documents and financial data for corporate tax filings, e-file multiple corporate, personal and Trust year-end returns

Special Projects & Ad Hoc Work:Assist with onboarding new client files, historical clean-ups, or implementation of improved processes and technologies.

Qualifications

7 to 10 years of progressive bookkeeping, payroll and corporate finance experience

Proficient in Quick Books Desktop, QBO, Easy Pay and Wagepoint

Knowledge of Case Ware, Taxprep and iFirm is considered an asset

Strong understanding of A/R, A/P, and payroll processing, PCP certificate is desirable but not required

Excellent attention to detail and organizational skills

Ability to manage multiple priorities and meet deadlines

Strong communication skills, both written and verbal

Proficient with Microsoft Office (Excel, Word, Outlook)

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