Payroll Coordinator

Our client is seeking an experienced and detail-oriented Accounting & Payroll Coordinator to join their team. This role is critical in ensuring the accurate and efficient delivery of full-cycle bookkeeping, payroll processing, and financial support services for a diverse client base. The successful candidate will bring strong technical knowledge, exceptional organizational skills, and a proactive approach to supporting day-to-day accounting operations.

Key Responsibilities

• Client Full-Cycle Bookkeeping:Maintain accurate and up-to-date general ledgers, including posting journal entries, monthly reconciliations of bank and credit card accounts, and maintaining supporting schedules for accruals, prepaids, and other balance sheet accounts.
• Accounts Payable:Assist in the review and processing of vendor invoices; maintain vendor records and resolve discrepancies.
• Accounts Receivable:Assist in the preparation and issuance of client invoices; monitor aged reports; record incoming payments and reconcile customer accounts.
• Client Payroll Administration:Process payroll using internal payroll system or third-party provider; ensure proper remittances of source deductions (CPP, EI, income tax); prepare and file T4s, ROEs, and WSIB/EHT filings; track and manage vacation pay, sick leave, and other entitlements across multiple organizations
• Sales Tax Filings:Prepare and file GST/HST return for firm; ensure accuracy and compliance with CRA guidelines.
• Digital File Organization:Maintain accurate accounting files in Quick Books Desktop and paper files; ensure all documentation is filed and organized in an accessible manner; maintain scheduled server backup procedures, daily, weekly and monthly.
• Tax & Assurance Support:Prepare supporting documents and financial data for corporate tax filings, e-file multiple corporate, personal and Trust year-end returns
• Special Projects & Ad Hoc Work:Assist with onboarding new client files, historical clean-ups, or implementation of improved processes and technologies.

Qualifications

• 7 to 10 years of progressive bookkeeping, payroll and corporate finance experience
• Proficient in Quick Books Desktop, QBO, Easy Pay and Wagepoint
• Knowledge of Case Ware, Taxprep and iFirm is considered an asset
• Strong understanding of A/R, A/P, and payroll processing, PCP certificate is desirable but not required
• Excellent attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication skills, both written and verbal
• Proficient with Microsoft Office (Excel, Word, Outlook)

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