Project Administrator

Location: St. Catharines

Location:

ST. Catharines Office, St. Catharines, ON, CA

Salary Range: $50,000.00 To $65,000.00 Annually

Project Administrator (Entry-Level)

St. Catharines, Burlington, or Calgary

Full-Time | Hybrid (Minimum 3 days in office)

About the Role
We are seeking a highly organized and detail-oriented  Project Administrator  to join our growing team. This is an excellent opportunity for a recent graduate or early-career professional looking to build a career in  project administration, document control, and engineering operations  within a fast-paced consulting environment.

In this role, you will work closely with Project Managers, Engineers, and internal teams to support the coordination, tracking, and management of project information and documentation. Your work will play a critical role in ensuring that projects run efficiently, documentation is accurate, and deliverables are issued on time.

What You’ll Be Doing
Project Administration Support

Provide day-to-day administrative support to project teams

Assist with coordination and tracking of project deliverables

Support project reporting, scheduling, and internal coordination activities

Document Control & Management

Format project documentation to company standards

Maintain accurate and organised project filing within SharePoint and internal systems

Track incoming and outgoing documentation using document registers

Support issuing and receiving documents between internal teams and external stakeholders

Assist with managing vendor and shop drawing documentation, including tracking and distribution

Coordinate document review processes, including initiating review workflows (e.g., Bluebeam sessions)

Support returning reviewed documents to vendors and stakeholders

Systems & Data Management

Maintain project records, metadata, and folder structures

Assist with setup and maintenance of project sites in Share Point

Support data entry and upkeep of project tracking tools and logs

Email & Inbox Management

Monitor and manage the Project Administration shared inbox

Review and triage incoming emails to determine required actions

Route, assign, and prioritise requests across the team

File correspondence and documentation in accordance with company standards

Use tools such as Colligo to manage and organise project emails

Communication & Coordination

Act as a point of contact for project-related administrative requests

Support communication between project teams and stakeholders

Assist with distribution of project updates and documentation

General Administrative Support

Assist with administrative tasks including filing, data entry, and coordination activities

Support travel bookings and logistics when required

Provide backup support to the broader administration team

What We’re Looking For
Core Skills

Strong attention to detail and commitment to accuracy

Excellent organisational and time management skills

Ability to manage multiple tasks in a fast-paced environment

Strong written and verbal communication skills

Collaborative and team-oriented mindset

Ability to follow structured processes and procedures

Technical Skills

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Comfort working with digital file management systems and tools

Assets (Nice to Have)

Education in Business Administration, Office Administration, or a related field

Experience with SharePoint or document management systems

Exposure to document control, project coordination, or administrative workflows

Experience in engineering, construction, or consulting environments

Hybrid work model with collaboration across multiple office locations

Structured, process-driven environment with a strong focus on quality and consistency

Supportive team culture with opportunities for mentorship and growth

Why Join Us?

Gain hands-on experience in  engineering project delivery and document control

Build a strong foundation for a career in  project administration or operations

Work with a collaborative team in a growing, fast-paced environment

Clear opportunities for progression into more advanced administrative or document control roles

Primary Objectives

Ensure accuracy, quality, and completeness of project documentation

Support project teams in delivering work efficiently and on schedule

Maintain organised, accessible, and compliant project records

Contribute to a professional, responsive, and collaborative administrative team

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