Nursing Clinical Assistant

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement. We are one of Canada’s outstanding comprehensive universities, where excellence and innovation thrive!

Brock has been proudly recognized as a Hamilton-Niagara Top Employer for eight consecutive years. Brock continues to earn recognition as one of Canada’s Best Employers and one of Canada’s Best Employers for Diversity in 2026. For the second consecutive year, Forbes, in partnership with Statista, also named Brock one of Canada’s Top Employers for Company Culture. At Brock, you will find a welcoming, inclusive community and an exciting range of meaningful career opportunities.

Ignite new possibilities for your career. Break through at Brock.

Post End Date:
September 30, 2026 at 11:59 PM

This job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group)

• Coordinate the administrative components of CNI recruitment, including interview scheduling, registration verification against established requirements, distribution and hiring, onboarding, and maintenance of candidate records
• Process approved CNI staffing changes, including absences and call-ins, make-up shifts, replacement assignments, and contract amendments, ensuring information is communicated and recorded accurately
• Coordinate CNI onboarding activities and learning modules, follow up on outstanding requirements, and maintain current onboarding records
• Respond to routine CNI questions concerning established administrative processes and direct clinical, employment, policy, or collective agreement matters to the appropriate resource
• Administer established student re-entry processes, including coordinating payment information, monitoring completion of required steps, and maintaining supporting records
• Maintain preceptor contact information and coordinate recognition activities
• Coordinate routine correspondence and document exchange with the College of Nurses of Ontario (CNO), maintain records of submissions and responses, and escalates matters requiring interpretation or professional judgment
• Maintain organized and confidential clinical program records in accordance with University requirements and applicable privacy practices
• Extract and consolidate data from clinical-related systems and platforms to support Program Quality Improvement (PQI), operational planning, and reporting requirements
• Review data for completeness and consistency, conduct routine analysis, identify trends or discrepancies, and prepare summaries, tables, and reports for program leadership
• Provide administrative support for clinical placement processes as needed, including data entry, document collection, status tracking, scheduling support, and maintenance of placement records
• Monitor shared email accounts and phone lines and respond to routine student inquiries using approved information, templates, and service standards
• Collaborate with Nursing program staff, faculty members, University departments, and external partners to obtain information, resolve routine administrative issues, and support established timelines

• Diploma or degree in related discipline and/or equivalent combination of education and experience
• Experience in administration or program coordination, preferably in a post-secondary, healthcare, clinical education, or similarly regulated environment
• Experience coordinating records, schedules, hiring or onboarding processes, and confidential information
• Knowledge of administrative practices and the ability…