Graduate Program Coordinator, Faculty of Social Science

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October 1, 2026 at 11:59 PMThis job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group)

Please note this is a part‑time, ongoing position at 17.5 hours per week.

About the Role:

Reporting to the Dean’s Office, the Graduate Program Coordinator is responsible for coordinating graduate program operations across recruitment, admissions, academic advising, and program delivery. The role ensures a high‑quality student experience while supporting faculty and maintaining compliance with academic policies and standards.

Graduate Program Coordinator will:

• Coordinate the administrative delivery and operations of graduate programs, including course scheduling, registration support, academic milestone tracking, grade submission, and key academic processes such as comprehensive examinations, thesis proposals, and defenses, while ensuring compliance, data integrity, and adherence to policies and timelines;
• Facilitate communication between Graduate Program Directors, supervisors/co‑supervisors, and students regarding academic requirements, program milestones, timelines, and progression concerns;
• Coordinate scholarship, funding, fellowship, bursary, and award processes, including applicant support, submission verification, adjudication activities, ranking meetings, and record maintenance;
• Contribute to program communications and marketing (e.g., website, social media) in collaboration with internal partners, conduct reviews of program webpages to ensure information is accurate, current and aligned with program needs;
• Support the end‑to‑end graduate recruitment and admissions lifecycle, including outreach, presentations, information sessions, applicant advising, application intake, and review, to attract qualified candidates and ensure efficient, compliant admissions processes;
• Organize applicant profiles and summaries, initiate admission decisions based on Graduate Program Committee recommendations, including offers, applicable offer conditions and funding items, waitlists, rejections and application closures;
• Monitor application and enrolment activity to support admissions planning, waitlist management, Teaching Assistantship opportunities, and admission closures in alignment with program targets;
• Provide comprehensive academic advising and proactive student support by interpreting and applying academic regulations, resolving routine academic issues, and promoting student progression, engagement, and timely degree completion;
• Monitor student progression, performance, engagement, and academic milestones; identify risks to completion, implement or elevate interventions, and use student outcomes data to inform advising and program improvements;
• Support student engagement, retention, and success through the promotion of professional…