Purchasing Coordinator

Location: St. Catharines

As the only rehabilitation hospital in the Niagara Region, Hotel Dieu Shaver Health and Rehabilitation Centre provides specialized post-acute hospital care and exceptional clinical outcomes through inpatient and outpatient rehabilitation and complex care programs. Our interprofessional team utilizes state of the art equipment to restore health, rebuild lives, and renew hope providing the highest quality of compassionate care to every patient.

Hotel Dieu Shaver is where careers begin and flourish.
Position :
Purchasing Coordinator
Position Type :

Temporary Full Time – 16 Month Contract Position
Salary Range : $56,622 - $69,645
Job Posting Number : N-7-26
Position Objective :
Reporting to the Chief Financial Officer, the incumbent is a member of the Finance team supporting the purchasing and materials management functions in the finance division. The Purchasing Coordinator is responsible for coordinating the procurement of all goods and services at Hotel Dieu Shaver Health and Rehabilitation Centre.
The successful candidate will:
Process purchase orders from approved purchase requisitions non-stock orders;
Verify account numbers and authorizations for the purchase requisitions based upon department and hospital policies and input the pertinent information for the purchase orders based upon the information listed on the requisition;
Expedite outstanding purchase orders flagged by the computer system for action or at the request of a department manager;
Contact various suppliers to obtain product information such as product descriptions, pricing, delivery dates, etc. for items requested and summarize such information for review and as requested, places orders for products;
Answer routine inquiries from various hospital departments regarding the status of purchase requisitions/orders using the department files and the computer system;
Maintain the computerized and manual purchasing files regarding purchases, prices and vendors, creating new vendor files as necessary and maintain a current file of all outstanding purchase orders;
Maintain computerized and manual documents from a variety of external and organizational data systems which includes identification and correction of data quality issues to ensure reliability, validity and integrity of data.
Process requisitions for the repair or return of hospital equipment including filling out purchase orders based upon the information received from the requesting department manager, sending a copy of the purchase order to receiving to be sent out with the equipment, filing a copy in the department files and arranging for the shipping of the equipment through receiving;
Prepares correspondence, requests for tender, letters, memos and purchase orders
Maintain “EFFC” with Mohawk Shared Services, requesting items to be added to Hospital Inventory, etc;
Analysis and reconciliation of accounts as required; preparation of related working paper for auditors
Other job duties as required
The successful candidate will possess :
Post-secondary education in accounting, finance or business; or equivalent education and work experience.
Previous experience in accounting, payroll, purchasing, and/or decision support preferred.
Previous experience in a health care environment preferred.
Advanced Microsoft Office software skills with emphasis on Excel required.
Ability to operate multiple computer applications is required. Working knowledge of Meditech preferred.
Discretion and trustworthiness due to frequent contact with confidential material. Must sign and maintain a Confidentiality and Privacy Agreement.
Analytical skills, knowledge of the principles, theories and practices regarding Broader Public Sector standards
Knowledge of purchasing principles and practices sufficient to prepare…