Niagara Shop- Equipment Administrator

Location: Niagara Falls

Equipment Administrator

Location:

335 Townline Road, Niagara-On-The-Lake, Ontario

Position Type
Permanent Full-Time

Reporting To
Equipment Manager

Start Date
Immediately

Hours
Monday to Friday, 8:30am to 5:00pm

Compensation
$55,000-$63,000 per annum

About Miller Waste Systems
Founded in 1961, Miller Waste Systems is a proudly Canadian, family-owned company with 65 years of experience providing waste management and diversion services to municipalities, businesses, and industries across Ontario, Nova Scotia, and New Brunswick.

Today, Miller Waste operates collection fleets, recycling facilities, transfer stations, and composting operations that help communities manage waste responsibly while recovering valuable resources from the waste stream.

Miller Waste has been recognized as one of Canada’s Best Managed Companies for 16 consecutive years, a distinction that reflects our commitment to strong leadership, operational excellence, and a culture that values our people.

At Miller Waste, our people are our greatest strength. We provide a safe workplace, competitive compensation, opportunities for advancement, and the chance to build a long-term career with a company that is trusted by the communities it serves.

Summary
The  Equipment Administrator  provides administrative and clerical support to the shop and maintenance team. This position helps ensure the efficient coordination of daily shop activities by maintaining records, processing work orders and invoices, coordinating parts and supplies, supporting communication between shop personnel and operations, and assisting with scheduling and reporting.

Responsibilities
As  an Equipment   Administrator , your duties will include but are not limited to:

Must adhere to Miller Waste System safety protocols and must be familiar with occupational Health & Safety Act.

Provide day-to-day administrative support to the Shop and Maintenance teams.

Maintain accurate records for vehicles, equipment, repairs, inspections, and preventative maintenance.

Enter, update, and track work orders, repair information, and maintenance documentation.

Assist with scheduling vehicle and equipment repairs, maintenance, inspections, and servicing.

Coordinate with shop personnel, drivers, operations, vendors, and suppliers regarding repair and maintenance requirements.

Process purchase orders, invoices, receipts, and other shop-related documentation.

Assist with parts ordering, tracking, receiving, and inventory records.

Follow up on outstanding parts, repairs, work orders, and vendor requests.

Maintain organized electronic and paper filing systems.

Prepare reports, spreadsheets, and summaries related to shop activities, costs, repairs, and equipment.

Assist with tracking preventative maintenance schedules and regulatory requirements.

Enter data accurately into maintenance, fleet, or company management systems.

Assist the Shop Manager with administrative projects and special assignments.

Support timesheet, attendance, and payroll-related administration for shop employees as required.

Ensure documentation is completed accurately and in a timely manner.

Maintain confidentiality of employee, company, vendor, and operational information.

Promote a professional, organized, and safety-focused shop environment.

Perform other related administrative duties as assigned.

Competencies & Qualifications

High school diploma or equivalent required.

1–3 years of administrative or office experience, preferably in a maintenance, transportation, fleet, automotive, construction, or industrial environment.

Previous experience supporting a shop, fleet, maintenance, or operations department is considered an asset.

Strong computer skills, including Microsoft Outlook, Word, and Excel.

Experience with fleet management, maintenance…