Bookkeeper; Finance Operations

Bookkeeper (Finance Operations)

Finance Department
• Full-Time, Permanent
• In-Office

Office: 610 to 612 Simpson Street, Thunder Bay, Ontario

This posting is for an existing vacancy.

Posted September 2nd, 2026. Applications are reviewed on a rolling basis.

Ingaged Creative Productions Inc. is an Indigenous-owned event services and creative production company based in Thunder Bay, Ontario, with offices at 610 Simpson Street and on Fort William First Nation. We produce a wide range of events across multiple sectors, including corporate events, trade shows, multi-day regional conferences, and large-scale Indigenous community gatherings and cultural events. Indigenous community work forms a significant portion of our portfolio.

Ingaged is an established company actively investing in the next stage of organizational growth, including formalizing compensation frameworks, performance pathways, and the governance structures that support a maturing team. We are looking for thoughtful, capable people who want to help build what comes next.

The Bookkeeper (Finance Operations) keeps Ingaged’s books accurate and its records ready for review. The role leads reconciliation and month-end close preparation. It supports billing, collections, payables, payroll, and the financial side of event delivery. It also maintains our fixed asset records and prepares the schedules our external accountants rely on at year-end. This is the seat that turns a busy month of transactions into records the company can rely on, and a busy year into a close that holds together.

It is the base of our finance function, and it is built to grow.

Speed with accuracy is the defining feature of this role. Our busiest event periods and our heaviest finance periods land on top of each other. October, November, February, and March bring close, settlement, and reporting deadlines at the same time that ticketing, registration, and event payment activity runs at its highest. The work has to be fast and it has to be right.

Neither one on its own is enough here.

Judgment matters as much as technique. A large part of this role is deciding what to settle yourself, what to raise, and what to hold until it is approved. You will meet transactions with missing support, coding that does not look right, and settlements that do not match. We would rather you stop and ask than post something to clear a queue.

The work sits inside a finance function that is still being built, in a company that is growing quickly. Systems, templates, and written procedures are in progress rather than finished, and priorities move through the year. We would rather say that now than surprise you in month two. You will work closely with our Director of Finance, who works remotely, through a set weekly rhythm and clear approval paths.

The expectation is independent execution rather than isolated decision making. Approvals and anything unusual route upward. The routine work is yours to own.

Our work supports events with and for Indigenous communities, Survivors, and the wider range of partners and clients we serve. Much of the money that moves through this role belongs to someone else. We are looking for someone who treats that as the reason the work has to be right.

• Reconciliation and Month-End Close
  :
  Code and post transactions to the general ledger. Maintain rolling reconciliations across bank accounts, credit cards, and payment platforms. Reconcile registration, ticketing, and event payment activity to settlements and deposits. Reconcile HST balances to what has been filed and flag any differences for review. Investigate variances, resolve what you can, and log what needs approval. Prepare month-end schedules, working papers, and a written handoff stating what is reconciled, what needs review, and the next step on each open item.
• Billing, Receivables, and Collections
  :
  Prepare client invoices from approved quotes, contracts, and scope changes. Maintain billing schedules, apply payments received, and keep receivable records current by project. Follow up on overdue accounts by email and by telephone, and record the date, method, and outcome of each contact. Keep client, billing, and payment information current.
• Payables, Expenses, and Disbursements
  :
  Prepare vendor bills and payment packages for approval. Match invoices to purchase support and confirm coding before submission. Review project expenses, corporate card transactions, mileage claims, and reimbursements for…