Freight Payables Coordinator

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Join Livingston andgrow your career inthe constantly changing world of international trade. Livingston is a market leader offering customs brokerage, international trade consulting, compliance and freight forwarding services around the world. Livingston has over 3,000 employees at more than 90 key border crossings, sea ports, airports and other strategic locations in North America, Europe and Asia.

Our fast-paced and collaborative environment offers you the opportunity to work with leaders in the industry, receive recognition for achievements and develop your expertise in the complex and evolving world of trade. Learn how you can make an impact at Livingston.

Job Type:Full Time

The Freight Payable Coordinator handleshigh volume intercompany matching and produces complex freight transaction reports and follows up on outstanding issues to ensure they are rectified in a timely fashion. The coordinator may also processvendor payments when necessary.

• Reconcile, matchand work with operations on intercompany transactions so items are cleared regularly.
• Prepare and distribute unbilled freight transaction reports, andfollow-up with operations to resolve.
• Performsome activities of processing freight payables, including:
  • Match invoice with appropriate documents;
  • Review and verify invoice payment information in appropriate system
  • Confirm and/or obtainapproval(s) for invoices;
• Handlequeries regarding invoice, payments, credits, etc. Escalate complex issues or queries to Supervisor, Freight Payable.
• Investigatediscrepancies of invoice or billing. Address and resolve the discrepancy. Escalate issues to Supervisor, Freight Payable.
• Perform clerical duties such as filing, answering telephones, photocopying, faxing, etc.
• Perform other related duties as assigned by management.
• Adhere to established policies and procedures.

• Excellent communication (oral and written) and interpersonal skills
• Excellent analytical and problem-solving skills
• Excellent organizational skills as well as the ability to set and manage priorities to meet all deadlines
• Ability to handle stressful situation with diplomacy and tact
• Advanced Excel skills, including pivot tables
• Working knowledge of enterprise resource planning system (CODA) would be an asset

1 year of experience

Required:

Associates Degree or post-secondary education

Agility

Customer First Focus

Inclusion and Collaboration

Leading and Developing

Accountability

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

For Canada:Livingston is an equal opportunity employer and committed to creating and sustaining an inclusive environment in which all individuals are treated with dignity, respect and one which reflects the diversity of the community in which we operate. Accommodations are available for applicants and employees with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please advise when submitting your application.