Administrative​/Nursing Assistant

"How do you live in the moment?"

We are passionate about 'Making Every Moment Matter'™. We are seeking a candidate that shares our values - a person who has a passion to make a difference, who has a strong moral compass and who has a commitment to teamwork. The ideal candidate is a warm and loving person who makes meaningful connections with those they are caring for.

The Administrative/Nursing Assistant reports to the Director of Care and is responsible for assisting with all the day-to-day facility-wide and nursing administrative functions. Also responsible for developing, defining, implementing, and supporting information technology strategic solutions in the Home in conjunction with Information Technology Solutions Providers.

Responsibilities:

• Completes and maintains scheduling and payroll for all nursing personnel.
• Assists in the production and distribution of nursing department communications under the direction of the Director of Care.
• Ensures that the department maintains standards, which are consistent with the CARF Canada and guidelines for long-term care.
• Assists with the completion of variance reporting for staffing hours with the Director of Care
• Ensures appropriate staffing patterns and effective utilization of staff and materials management.
• Assists with the annual Home budget for the departments in relation to IT services.
• Supports recruitment, orientation and retention initiatives.
• Demonstrates good knowledge of Collective Agreement, Employment Standards Act, Labour Relations Act, and Occupational Health & Safety Act.
• Has the ability to problem solve, conflict resolution skills and understands team concepts and team building.
• Analyze and establish technology objectives for the organization.
• Fosters a positive work environment, understands team concepts and team building.
• Participates and contributes to the management team meetings, Leadership and Governance Team, Joint Administrative Assistants Committee and Nursing Management Team.
• Submits documentation, reports, and financial information to the Executive Director and/or Director of Care as requested.
• Plans, organizes, directs, controls and evaluates the operations of information systems.
• Coordinates IT contract services as required, ensuring timely service, and resolution.
• Provides ongoing software support to employees in the Home.
• Educates staff on the Ministry of Health Standards, continuous quality improvement, new policies and procedures and other related topics.
• Maintains records management.
• Responsible for Administration and Nursing human resources performance indicators.
• Maintains the nursing absenteeism reports.
• Required to understand the nature and meaning of quality indicators used by the Home and to understand which indicators are publicly reported.
• Required to participate in the improvement of the quality indicators and achieve satisfactory results.
• Monitors documentation systems and processes for quality and adherence to standards.
• Responsible for IT performance indicators and quality improvements.
• Other duties as assigned and or as indicated in the Job Task Inventory.

Qualifications:

The qualifications needed to join our family are as follows:

• High School graduate or G.E.D. with courses in typing and mathematics. A nursing background is an asset.
• Working knowledge and high comfort level to use computer hardware and software programs.
• Expedient data entry skills.
• Sense of responsibility, integrity, and confidentiality.
• On-the-job training in business office procedures in this facility.
• Must be well groomed, patient, courteous, tactful, and pleasant.
• Must have the ability to cooperate with other personnel.
• Must be level-headed and calm in emergencies.
• Excellent knowledge of Microsoft NT, Microsoft Office
• Experience with IT support and troubleshooting.
• Information Technology background.
• Long Term Care background is an asset.
• Proficient knowledge of computer software and hardware systems and programs.
• Strong management/leadership skills.
• Analytical, problem solving and strong decision-making skills
• Strong organizational skills
• Effective communication skills, both verbally and written.
• Possess cultural sensitivity and awareness.
• Second language is an asset.
• To show evidence of being focused on people’s feelings when interacting and knowing how to turn a task into positive social interaction.
• To undertake and meet all legal requirements within a context of promoting individuals’ rights and measuring/reducing elements of risk.
• Must provide a complete and current (within six months)…