Receptionist, Administrative​/Clerical

Temporary assignment. My client, an established group of companies based in Stellenbosch is seeking to employ a Receptionist. The ideal candidate will have Matric and previous experience in reception, office administration, or facilities management is preferred.

Requirements

• Matric or equivalent.
• Previous experience in reception, office administration, or facilities management is preferred.
• Computer skills to work on Microsoft Office Suite (Word, Excel, Outlook).
• Verbal and written communication skills in Afrikaans and English.
• Ability to manage schedules, track resources effectively and pay attention to detail.
• Professional demeanour and customer service orientation.

Key Responsibilities

• Front Desk & Tenant Support
  • Serve as the first point of contact for all tenants and visitors in the building.
  • Serve as the first point of contact for all visitors to the nine (9) executive offices.
  • Handle all queries for the nine (9) executive offices promptly and professionally.
  • Act as the primary liaison between the tenants, service providers and the building management for the remainder of the building.
  • Manage the intercom
  • Manage the printer and usage thereof.
• Boardroom & Scheduling for the 9 executive offices
  • Manage and update the shared boardroom timetable, ensure the various tenants in the executive space timetable matched with the boardroom allocated time.
  • Ensure fair and efficient allocation of boardroom usage.
• Oversee Facilities & Cleaning
  • Inspect and monitor the quality of cleaning services throughout the whole building.
  • Ensure cleaners have sufficient supplies and consumables.
  • Record, track and manage cleaning consumables and keep an inventory.
  • Report and resolve any maintenance or cleanliness issues.
• Operational Support
  • Conduct monthly electrical and water meter readings by taking photos and uploading them.
  • Support overall office efficiency by coordinating with service providers