Governance and Executive Coordinator

Reference:11397 MB Consultant: Marié Bosman Job Description:

• Coordinate EXCO, Board and leadership meetings, calendars, agendas and reporting deadlines.
• Prepare meeting packs, take minutes and maintain decision and action registers.
• Track governance actions and ensure timely follow-through.
• Support the CEO and EXCO with correspondence, reports, presentations and priorities.
• Maintain corporate governance, statutory and entity records.
• Coordinate resolutions, approvals, signatures and director/trustee documentation.
• Manage insurance renewals, claims, broker relationships and risk records.
• Maintain accurate, secure and auditable document control systems.
• Oversee the Office Coordinator and support effective head-office operations.

Qualifications:

• 5-7 years' experience in governance, executive coordination, company-secretarial support or senior administration.
• Relevant diploma or degree in Governance, Law, Business Administration, Finance or related field preferred.
• Advanced EXCO and Board minute-taking experience.
• Strong business writing, editing and proofreading skills.
• Knowledge of the Companies Act, trust administration and CIPC requirements.
• Understanding of corporate governance, Board procedures and King IV.
• Experience in document control and records management.
• Knowledge of commercial insurance and risk management.
• Advanced Microsoft 365 skills, including SharePoint.
• Strong planning, prioritisation and people-management skills.
• Excellent attention to detail, discretion and sound judgement.
• Confident working with senior executives and confidential information.
• Strong ownership, accountability and follow-through.