Logistics and Administrative Coordinator
Job in
Stellenbosch, 7600, South Africa
Listed on 2026-08-14
Listing for:
Helderberg Personnel CC
Full Time
position Listed on 2026-08-14
Job specializations:
-
Supply Chain/Logistics
Transportation & Logistics, Freight, Dispatcher, Logistics Coordination
Job Description & How to Apply Below
A relevant degree will count in the candidate's favour.
EXPERIENCE AND QUALIFICATIONS:
- Minimum 2-3 years’ experience in a Logistics role
- Relevant degree will count in the candidate's favour
- Internal stock transfers.
- Processing supplier & client invoices.
- Processing storage and transport invoices.
- Compiling, submitting and sending contracts to suppliers and clients.
- Compiling, submitting and sending internal contracts.
- Collecting signed contracts and submitting them on internal system.
- Managing the monthly bank audit by collecting and saving Proof of deliveries (POD’s) invoices and signed contracts.
- Six (6) month reconciliations.
- Monthly commission reports.
- Stock control and weekly stock reports.
- Collecting documentation to add new suppliers and clients to our existing book.
- Handling of daily queries from team, suppliers, clients and transporters.
- Negotiate rates with transporters.
- Communication with suppliers and loading points.
- Follow-up with transporters to determine ETA.
- Updating system from loaded to delivered.
- Adding new transporters to our existing book and ensuring GIT insurance is in place.
- Develop relationships with transporters, clients and suppliers.
- Compile transport contracts.
- Good communication with clients keeping them informed about the status of the cargo.
- Identifying key role players at loading and off-loading points.
- Daily administration function – feed all load data into computer database; reconciliation of POD’s and loading weights.
- Weekly planning of truck movements and stock delivery.
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