Warehouse Supervisor

Warehouse Supervisor job vacancy in Stellenbosch.

Duties and Responsibilities:

• Production Reconciliation
  • Complete the daily handshake procedure with the Production Controller to confirm manufactured totals, in conjunction with the Warehouse Stock Controller.
  • Plan sufficient warehouse space for manufactured stock together with the Warehouse Stock Controller.
• Assist with Warehouse Duties
  • Maintain safety standards and ensure the safety of products during internal transport using forklifts and Bendi equipment.
  • Sort, organise, and store inventory in the correct locations.
  • Update Forklift and Cleaning Registers.
  • Maintain Forklift and Bendi licence registers and ensure all training is scheduled and completed timeously.
  • Assist auditors during year-end stocktakes and Food Safety Audits.
• Stock Control
  • Prepare DA32 documentation for each loaded truck.
  • Ensure accurate picking of goods according to load instructions.
  • Report any concerns or problems to the Warehouse Manager.
  • Check container loading to ensure compliance with required standards and procedures.
  • Assist with weekly and monthly stock takes through physical stock counts.
  • Maintain accurate and up-to-date stock information on the system.
  • Ensure accurate and timely flow of documentation and information.
• Safety and Housekeeping
  • Comply with company and statutory Health & Safety policies and procedures.
  • Ensure sweeping and cleaning of the warehouse, under-canopy area, container loading bay (inside and outside), and warehouse holding areas.
  • Maintain excellent housekeeping standards, including the use of cages and forklifts for cleaning cobwebs where required.
  • Assist with audits and close out non-conformances.
  • Manage transporters of finished goods on the site to ensure compliance with HSHG policies.
  • Address all warehouse and distribution-related complaints timeously and close CAR documentation with corrective actions.
  • Assist in maintaining the Hygiene Management Procedure through regular Gemba walks.
  • Complete Gemba Walk documentation.
  • Participate in Health & Safety meetings.
  • Assist with incident and reconciliation investigations.
  • Ensure the work environment remains neat, tidy, and safe at all times.
• Administration Processes
  • Monitor and report on truck schedules (daily, weekly, and monthly).
  • Issue documentation for the removal of excisable finished goods (Customs Authorisation Letters).
  • Monitor and sign off invoices related to finished goods transport and services.
  • Provide stock status information to internal and external stakeholders when required.
  • Create Purchase Orders, follow through with goods receipt, and email the completed documentation to Finance.
• People Management
  • Maintain accurate time and attendance records.
  • Be flexible in supervising both dry goods and finished goods employees.
  • Assist with attendance and clocking records and submit accurate timesheets to HR by the required deadline.

Requirements:

• Grade 12 or equivalent
• Diploma in Warehouse and Distribution Management (advantageous)
• Computer literacy essential: SAGE, MS Word, Outlook, Excel (Intermediate to Advanced)
• Warehouse and distribution knowledge
• Product knowledge
• Accurate record-keeping skills
• Strong organising, planning, and problem-solving abilities
• Good communication skills