Purchasing Technician

Position descriptions/specifications are only intended to present a descriptive summary of the range of duties, tasks, and responsibilities associated with a specified position. Therefore, descriptions/specifications may not include all duties performed by the  addition, descriptions/specifications are intended to outline the minimum qualifications necessary for entry into the position/class and do not necessarily convey the qualifications of incumbents within the position/class.

Primary Purpose Performs manual and clerical work of a responsible nature in the requisition, receipt, inspection, storage, issuance, and ordering in a moderate size supply room. Position also provides administrative and clerical support of delegated responsibilities which supports finance department operations.

Essential Functions & Responsibilities Under general supervision of the Finance Director, the Purchasing/Storekeeper Clerk operates within the City of Sterling’s policies/procedures and quality standards while performing the following essential functions and responsibilities:(Essential functions are those functions that the individual who holds the position must be able to perform unaided or with the assistance of reasonable accommodation.)Purchases approved supplies, materials, and equipment for City departments;

prepares and maintains purchase orders and follows applicable purchasing and bidding procedures.

Maintains computerized stock and inventory records; monitors stock levels, organizes warehouse supplies, reconciles physical inventory counts, and assists with periodic and annual inventories.

Receives, inspects, and documents deliveries at the Service Center warehouse; checks items against orders, invoices, and packing slips; resolves discrepancies and coordinates with vendors.

Shops locally for authorized City purchases; picks up and delivers supplies, materials, and equipment to City departments and facilities using appropriate City vehicles and safe handling practices.

Maintains fixed asset and equipment records, including asset additions and related documentation; supports asset management, inventory tracking, and year-end financial audit requests.

Maintains related records, including City vehicle licensing and registrations, and organizes purchasing and vendor documentation; reviews invoices and codes appropriate general ledger accounts.

Serves as a liaison between the Service Center, Finance Department, vendors, and other City departments; cross-trains in assigned Finance duties and provides backup support, including collections and other authorized financial or clerical functions. Operates pallet jacks, forklifts, and other warehouse equipment when trained and authorized; follows safety procedures. Performs other related duties as assigned by the Finance Director.

Supervision of Others:

Has no responsibility for supervision.

Qualifications The degree of knowledge, ability and physical requirements as outlined under this section is that which is necessary to satisfactory perform the essential functions of this position. Employees should be able to explain and demonstrate that the individual can perform the essential physical functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities and possess the necessary physical requirements, with or without the aid of mechanical devices, to perform safely the essential functions of the job.

Knowledge of:

City of Sterling purchasing policies, Municipal Code bidding procedures, and purchasing and procurement practices;

Routine software and business applications including, but not limited, word processing, spreadsheets, presentation software, and databases;

Purchasing methods, procedures, and techniques of…