Project Coordinator

Project Coordinator

ATI Restoration, LLC

The Project Coordinator provides complex administrative support to various project team members under the direction of the Office Manager. The role includes project oversight and coordination of all stages from inception to completion by inputting data, tracking, monitoring control points, and updating program status. Responsibilities also include uploading photos and documents and managing program estimates.

• Provides high-level administrative support to Project Directors and Project Management team.
• Conducts quality checks of purchase orders.
• Manages authorizations/COSs as needed.
• Prepares job files and ensures paperwork is completed accurately.
• Maintains and organizes paperwork in specific files using Sales-Force.
• Assists with transferring and uploading photos into specific files to forward to corporate staff.
• Develops staff meeting agendas for production meeting logistics.
• Performs weekly safety training updates using HRMS and Egnyte software.
• Reconciles and sends billing reports to accounting staff by monthly deadlines.
• Handles requests and billing exceptions.
• Generates requests for promptness on estimates.
• Manages and updates certificates using HRMS software and Excel spreadsheets.
• Attends all appropriate company training and monthly Admin Program meetings.
• Executes administrative support functions to management and follows company procedures and protocols.
• Performs special project assistance as needed.

Proficiency in MS Word, Excel, PowerPoint, G Suite, PC. Xactimate knowledge is a plus.

Communication:
Fluent English, capable of effective communication at all levels, including front line, executive personnel, clients, and third-party service providers.

This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, faxes, scanners, and e-filing.

Employee is required to talk or hear, stand, walk, use hands to finger, handle or feel, and reach with hands and arms regularly.

• High School Diploma or equivalent.
• At least 1 year of experience in a coordinator or administrative role.
• Excellent customer service experience.
• Outstanding work ethic, reliable, organized, and detail-oriented.
• Strong verbal and written communication skills.
• Proficient in technology and various software.
• Ability to work in a fast-paced environment.
• Positive attitude toward new challenges.
• Takes initiative and ownership.
• Strong commitment to compliance and doing the right thing.
• Experience working in Salesforce, including generating reports (preferred but not required).
• Construction industry experience preferred.

Entry level

Full-time

Other

Construction