Property Assistant

Property Assistant – Digital Realty

Position:
Property Assistant

You will provide general support for a team managing data center properties, including clerical duties, basic bookkeeping, and more. Working in a close‑knit office environment while benefiting from the resources of a large corporation.

• Supporting the planning, budgeting, and control of operating and capital expenditures.
• Assisting in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
• Assisting with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, true‑ups, reconciliations, compliance with lease terms and preparation of related documents.
• Responding to customer requests and needs and coordinating with the Property Management Team to assist in resolving issues.
• Assisting in the selection and performance of vendor services, including preparation of requests for proposals and service agreements.
• Monitoring vendor performance to ensure compliance and standards established in the service agreement are being met.
• Scheduling and facilitating maintenance with vendors and customers.
• Documenting and tracking all certificates of insurance from vendors and customers.
• Maintaining accurate and pertinent information for vendors and customers.
• Preparing correspondence to customers and vendors.
• Establishing and maintaining effective working relationships with internal and external customers and vendors.
• Maintaining all lease and property related files.
• Answering and directing incoming calls.
• Opening and distributing incoming mail.
• Scheduling and coordinating meetings and customer events.
• Conducting site visits to check and stock clerical supplies.

• At least three years of related administrative / office experience.
• Proficiency in Microsoft Word, Excel, and Outlook.
• A proven record of providing excellent internal and external customer service.
• A valid driver's license and reliable transportation.
• Strong organizational skills and a detail orientation.
• The ability to multitask and manage multiple activities and priorities.
• A friendly people‑oriented approach and the ability to interact effectively with customers and coworkers.
• The ability to express ideas clearly in written and verbal communications.
• Resourcefulness and the ability to achieve goals independently.
• Reliability and punctuality.
• Bachelor's degree is preferred.
• Experience with Yardi or similar property management software is preferred.
• Knowledge or experience with bookkeeping (accounts payable, budgeting, etc.) is preferred.

Digital Realty brings companies and data together by delivering the full spectrum of data center, colocation, and interconnection solutions. The company’s global data center platform, Platform

DIGITAL®, provides customers with a secure data meeting place and a proven Pervasive Datacenter Architecture (PDx®) solution methodology for powering innovation and efficiently managing Data Gravity challenges. Digital Realty gives customers access to a connected data community with a global footprint of 300+ facilities in 50+ metros across 25+ countries.