Executive Assistant to CEO

• Base Pay $32.00 - $37.00 / Hour

Executive Assistant to the CEO

Non-Exempt

Administration

Full-Time

CEO

Hybrid/
On-site
/Remote (as applicable)

Extreme Steel Inc. is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and organizational support to the Chief Executive Officer (CEO). This individual will serve as a trusted partner to the CEO, helping maximize productivity, manage competing priorities, and ensure the efficient coordination of executive-level activities.

The Executive Assistant will manage the CEO’s calendar, communications, meetings, travel arrangements, and administrative priorities while maintaining a high level of professionalism, confidentiality, and attention to detail. The position will also provide occasional administrative and coordination support to the CEO’s direct reports and other members of the leadership team as needed.

The ideal candidate is resourceful, anticipates needs before they arise, exercises sound judgment, and can operate effectively in a fast-paced business environment. This individual will be comfortable interacting with executives, employees, customers, vendors, and other business partners while representing the CEO and Extreme Steel Inc. with professionalism.

• Provide day-to-day administrative support to the CEO, ensuring effective organization and prioritization of executive responsibilities.
• Manage the CEO’s calendar, including scheduling meetings, coordinating appointments, resolving scheduling conflicts, and proactively identifying competing priorities.
• Prepare the CEO for meetings by organizing agendas, background materials, presentations, and other relevant documentation.
• Coordinate domestic and, as needed, international travel arrangements, including transportation, lodging, itineraries, and expense documentation.
• Monitor follow-up items, deadlines, and commitments to help ensure timely completion of executive priorities.
• Anticipate the CEO’s needs and proactively address administrative matters to support efficient use of time.

• Manage incoming communications, correspondence, and requests, determining priorities and directing matters appropriately.
• Draft, proofread, and format emails, letters, reports, presentations, and other executive communications.
• Serve as a professional point of contact between the CEO and internal and external stakeholders.
• Exercise discretion when handling sensitive information and use sound judgment when determining what requires the CEO’s attention.
• Maintain timely, clear, and professional communication with employees, customers, vendors, and business partners.

• Coordinate leadership meetings, executive reviews, company meetings, and other business events as assigned.
• Prepare meeting agendas, compile supporting materials, record meeting notes when appropriate, and track action items and follow-up commitments.
• Coordinate logistics for meetings and events, including scheduling, conference rooms, virtual meeting arrangements, and attendee communications.
• Assist the CEO with special projects, research, information gathering, presentations, and follow-up activities.
• Maintain organized records and documentation to support executive decision-making and business operations.

• Prepare and process expense reports, invoices, purchase requests, and other administrative documentation as assigned.
• Maintain accurate, organized, and confidential electronic and physical files.
• Assist with the preparation and organization of reports,…