Department Support Assistant, Nursing Education

Department Support Assistant, Nursing Education

Trinity Health System

Job Summary

Provides secretarial support for the Nursing Education Department, including coordination, distribution, data entry, report generation, and other related clerical duties. This role serves as the Coordinator of Students & AHA Administrator.

Essential Key Job Responsibilities

• Initiating EAA’s for new schools and additional disciplines to an already established EAA.
• Disperses student packets to all students that will need clearance to enter the health system, either as a shadow experience or hands‑on clinical.
• Initiates NSP process for every student from all disciplines.
• Clears all students entering the health system for health work.
• Obtains HIPAA, Non‑disclosure acknowledgements, and participation agreement and waivers on all students entering the system.
• Sits on the meetings for CSH’s initiative of moving to My Clinical Exchange student platform.
• Functions as the American Heart Association Training Center Administrator.
• Orders from AHA all books, videos, pamphlets, and electronic course completion cards.
• Enters all AHA rosters from the 41 instructors in Trinity’s AHA training center.
• Tracks the number of courses each instructor facilitates to keep instructors compliant with AHA standards.
• Updates Performance Manager with the expiration dates of AHA courses for every employee who takes an AHA course from Trinity’s training center and all outside training centers.
• Contacts AHA instructors via email when necessary to remind them of upcoming AHA requirements.
• Tracks AHA instructor’s packets of tests and other materials that are not permitted to be emailed according to the standards of the AHA.
• Emails all AHA class participants 1 week prior to class to remind them of the scheduled class and outlines the pre‑course work that is required to attend advanced classes.
• Collects and submits all monies gathered from instructors who are not within the health system but in Trinity’s AHA Training center, as these instructors must pay for their student cards.
• Collects and submits all monies gathered from AHA class participants who are not employees, as these participants are charged a fee to attend the class at Trinity to cover the cost of the course completion card and the training that is provided.
• Scans and maintains all AHA rosters (for 41 instructors) in a shared drive for 5 years, ensuring compliance with AHA record retention policy.
• Submits rosters for all required AHA audits from the previous 5-year retention period.
• Assists The Joint Commission by providing electronic AHA course completion cards for employees if the employee has attended the course at Trinity’s training center.

Required Education

• High School Diploma or equivalent
• BLS required

Entry level

Part-time

Education and Training

Industries:
Hospitals and Health Care