Health Records Administrative Assistant

We are recruiting for a Health Records Administrative Assistant who shares our vision to be trusted to provide consistently outstanding care and exemplary service to our patients.

This is a key role supporting the safe management and digitisation of patient records across the Trust. You will be responsible for tracking of paper health records using the iFIT system, and for ensuring that records are accurately prepared to meet the required standards for scanning into the Trust’s Electronic Document Management System (EDMS). This includes removing fasteners, repairing documents, checking identifiers, and ensuring all records meet scanning standards.

This role requires accuracy, good organisational skills, and a commitment to confidentiality.

If you are you are ready to make a difference in how healthcare data is managed we would love to hear from you.

This position offers excellent career development opportunities within the NHS and serves as an ideal entry point for those looking to progress in healthcare administration.

At the heart of everything we do are our core values:

Include,Respect, and Improve. We encourage you to embrace these values throughout the recruitment process and in your role with us.

Track patient health records using the iFIT tracking system, ensuring accurate tracking of all movement and activity.

Respond to clinical and administrative requests for records promptly and professionally.

Assist with the picking, filing and re-shelving of records in a correct and logical order when required.

Ensure accurate maintenance of library records, highlighting any discrepancies, missing files, or misfiled documentation to the supervisor. Preparation for Scanning

Collaborate with the Scanning Bureau team to ensure timely and accurate processing of records for upload to the EDMS.

We Run The Following Hospitals

• The Lister Hospital, Stevenage
• New Queen Elizabeth II (New QEII), Welwyn Garden City
• Hertford County, Hertford
• Mount Vernon Cancer Centre (MVCC), Northwood

We have ambitious plans to become an outstanding, patient-led Trust where dedicated staff provide high-quality, compassionate care to our patients. We continue to undergo significant transformation and our staff and patients are at the heart of delivering this ambitious agenda.

We are committed to a positive work life balance for our employees. This means that any employee is entitled to seek to work flexible working patterns and we are committed to listen and consider all requests. Such requests, of course, have to be made and considered formally, and will need to be balanced against service needs, but our starting point will always be to find ways to support making them happen.