Administrative Associate - Treasurer

The Portage County Treasurer's
office is hiring a full-time, 40 hours per week,
Administrative Associate I.

2026 pay range starts at $18.82 / hr

Employee performs receipting of tax payments made by citizens in person and through the mail and processing those payments through the County’s tax system . This position answers general tax payment questions. This position is also responsible for the tax informational delivery functions of the Treasurer’s department including, but not limited to scanning checks and balancing daily, processing electronic deposits, and preparing and/or assisting in compilation of data and other financial records.

Employee receipts daily credits received in Portage County’s bank account and follows-up on credits that need to be identified before receipting.

• Receipts tax payments in the County’s tax system program Ascent Land Records made in person, by mail, or electronically.
• Receipts payments in the County’s financial system program (Munis) for county provided services from customers, municipalities, state, and federal agencies, made in person, by mail, or electronically. Reconciles cash drawer to daily receipts, prepares daily receipts for deposit and releases receipting batch for approval.
• Submits checks daily to the County’s bank by Image Direct Deposit (IDD). Reconciles checks scanned to County’s financial system.
• Posts department receipt batches to the County’s financial system upon validating deposit information is accurate.
• Prepare and/or assists in the compilation of data and other financial records for preparation of routine or special reports as needed.
• Works with County departments to ensure County payments are properly credited to the correct programs.
• Prepares/drafts correspondence regarding tax bills and payments.
• Assists with the preparation and maintenance of delinquent taxpayer files, from the process of the recording of tax certificates through the official action of taking a tax deed. Assists with the preparation of required correspondence and public and legal notices.
• Answers and directs incoming phone calls in a professional, friendly, and courteous manner.
• Performs general clerical duties, such as handling mail, filing, correspondence by letter, email, and phone.
• Completes other duties as assigned by the Chief Deputy Treasurer and Treasurer.

• High School diploma or equivalent.
• Six months work experience in an office setting.
• Experience in customer service regarding monetary transactions preferred.
• Experience with computer programs such as MS Word and Excel required.

• Vacation - available on day one!
• Health insurance- your choice of two health plans- (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Co-pay plan)
• Wellness incentive plan offered with health insurance enrollment! Earn up to $600 per year!
• Flexible spending account
• Dental insurance
• State of Wisconsin Retirement Plan - County contribution of 6.95% (2025), increasing to 7.2% in 2026!
• Paid holidays
• Paid sick leave
• Life insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
• Long term disability insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
• EAP (Employee Assistance Plan) - paid by the County
• 457(b) Deferred Compensation Plan

Portage County is an Equal Opportunity Employer