Administrative Assistant_

Position: Administrative Assistant_1401

Northway Academy
, part of the Sevita family, provides center-based Applied Behavioral Analysis (ABA) services to individuals with Autism Spectrum Disorder and related disabilities. You’ll join a mission‑driven team and create relationships that motivate us all every day.

OUR MISSION AND PERFORMANCE EXPECTATIONS The MENTOR Network is a mission‑based organization dedicated to providing high‑quality services to those we serve. Therefore, to deliver on our mission, The Network expects every employee to perform his or her job first and foremost in accordance with the Company’s mission.

Summary

The Administrative Assistant’s primary duty is performing a full range of standard secretarial and administrative support services for multiple supervisors or staff. Rather than performing a single task, this position requires responsibilities that change with the needs of the office/department/program.

Essential Job Functions

• Produces standard correspondence, memos and reports from drafts. Proof reads and edits material for appropriate grammar, spelling and format.
• Maintains calendars and daily schedules. Schedules appointments and meetings for staff, supervisors and managers. Attends meetings to record minutes as required.
• Prepares and processes office administrative paperwork, such as employment requisitions, employee time sheets, expense vouchers, invoices, etc.
• Reviews and processes non‑routine paperwork associated with departmental functions, such as purchase requisitions, statistical activity/performance reports, work orders, etc.
• Maintains and processes Petty Cash, securing cash box and assuring petty cash balances are accurate, including maintaining, reconciling, and securing a company checking account.
• Ensures adequate inventory of office supplies and basic maintenance of office equipment. Coordinates timely repair of office equipment.
• Sets up and maintains confidential, sensitive files and records for multiple functions, ensuring efficient retrieval of information.
• Serves as the liaison to company vendors, staff, etc.
• Assists with special projects. Gathers data and prepares a variety of documents and reports using established formats.
• Maintains various databases such as the Network’s Census system.
• Tracks and monitors company devices such as cell phones, computers and pagers/beepers, including ordering, tracking and the reclaiming of equipment from terminating employees.
• May assist in maintaining records in accordance with State, Federal and company regulations and policy as required.
• Assists with various Human Resources related tasks as required.
• Performs duties of Associate Administrative Assistant as required.
• Assists other administrative staff with special projects and overflow work as needed.

Supervisory Responsibilities

None required.

Minimum Knowledge And Skills Required By The Job Education And Experience

• High school diploma or equivalent
• Two years’ experience in administrative support.

Certificates, Licenses, And Registrations Required

• None required.

Other

Skills And Abilities

• N/A.

Other Requirements

• Travel as needed.

Physical Requirements

• Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Americans

With Disabilities Act Statement

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions either unaided or with assistance of a reasonable accommodation to be determined on a case by case basis via the interactive process.

Join Our Team

If you are passionate about making a difference in the lives of individuals and families, we encourage you to join Northway Academy’s mission of helping everyone live a full and happy life. Apply today and start your journey toward a rewarding career well‑lived.

Equal Opportunity Employer Statement

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.

#J-18808-Ljbffr