Payroll Clerk

Medical, Dental, Vision, 401k with some matching, Life Insurance, FSA/HSA, and Paid Time Off available for Full Time employees.

The Payroll Clerk makes sure that employees are paid correctly and on time. Performs all activities necessary to process multiple payrolls, including maintaining related records, filing tax reports, preparing accounting transactions and documents, and preparing special reports for management.

• The preparation and processing of biweekly payroll for multiple companies
• Review and ensure accuracy of approved timesheets and timely approval from supervisors: manual and electronic
• Instruct staff on timekeeping and payroll processes within the payroll system.
• Reviews wages computed and correct errors to ensure accuracy of payroll
• Resolve payroll discrepancies by collecting and analyzing information.
• Prepare and issue paychecks.
• Ensure accuracy of payroll records by maintaining database with updates in status changes, tax with holdings, benefits deductions, time off accruals, etc…
• Monitor special payments i.e. shift premiums, commissions, incentives and or bonuses as needed.
• Track and deduct all garnishments and other special payroll deductions.
• Responsible for the coordination efforts between payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data (including preparations/distribution of detailed reports).
• Gross to net calculation, audit and balancing.
• Ensure that employee changes are entered correctly and timely.
• Review changes for proper authorization and adherence to APA policy including compliance with federal/state/local regulations.
• Benefit payments entered timely to ensure to lapse in coverage.
• Initialize journal entries and balance out accounts.
• Bill to each pharmacy to ensure funds for each payroll week.
• Timely scanning and record keeping of payroll records, reports, bank statements and bills.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Will comply with all Corporate Initiatives and utilize provided tools/resources as appropriate.

• Critical Evaluation
• Relationship Management
• Ethical Practice
• Computer proficiency and technical aptitude with the ability to use Microsoft products
• Proven ability to work effectively in a team environment with associates. Capability of effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Knowledge of paid time off language and how to calculate
• Knowledge of all pertinent federal and state regulations in regards to payroll taxes
• Excellent communication and organization skills.
• Little to no travel is expected for this position. (Some travel to and from other facilities may be required as job duties demand.)

PharmcareUSA is a national, closed- door, long term care pharmacy business with locations in multiple states. We are privately owned and continue to grow each year, providing daily deliveries to nursing and assisted living facilities as well as hospice residents. We are passionate about what we do and are looking for staff with the same attribute. Here at PharmcareUSA we strive to take care of our own staff as well as the customers we serve.