Administrative Support Specialist - II; Finance​/Economics

Administrative Support Specialist I - II (Finance/ Economics)

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Campus: OSU-Stillwater
Contact Name & Email:
Jeannette Parrish, jeannette.parrish

Work Schedule:

Monday-Friday, 8am-5pm with occasional nights and weekends.
Appointment Length:
Regular Continuous/Until Further Notice
Hiring Range: $13.50 - $17.50 hourly

Special Instructions to Applicants
Please include:
Resume, Cover Letter, and contact information for three professional references.

About This Position
Join Our Team at the Spears School of Business!
Are you a detail-oriented, self-motivated professional with a passion for supporting academic excellence? The Spears School of Business at Oklahoma State University is seeking a dynamic Administrative Support Specialist I-II to provide high-level administrative support to our Finance and Economics departments.

• Coordinate departmental operations, including travel, purchasing, and payroll processing
• Support faculty, lecturers, graduate assistants, and student workers with onboarding and administrative needs
• Manage course scheduling, textbook orders, and classroom reservations
• Serve as the first point of contact for visitors, students, and faculty
• Assist with faculty recruitment logistics and assemble tenure and promotion packets
• Maintain departmental records and calendars with precision and confidentiality

• High School/GED (degree must be conferred on or before agreed upon start date)
• Admin Supp Spclt I:
  High school and 1 year of clerical/customer service experience.
• Admin Supp Spclt II:
  High school and 2 years of clerical/customer service experience.
• Post-secondary Education may substitute for required experience.
• Skills, Proficiencies, and/or Knowledge:
  Ability to accomplish tasks without supervision; strong managerial, organizational, and interpersonal skills; attention to detail; ability to meet deadlines and handle multiple priorities; excellent oral and written communication; service-oriented attitude; proficient with Microsoft Word and Excel; must be able to maintain confidentiality of sensitive information.

• Bachelor's degree
• Two to three years administrative assistance in higher education

Entry level

Full-time

Administrative

Higher Education

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