Administrative Assistant

Support the Administration Division by managing the Administrative Assistant staff position duties: ensure the office is run in an accurate and efficient manner; ensure office deadlines are met. The position requires a continuous improvement philosophy as well as the ability to interpret data to discover improvement opportunities.

Position officed on-site at Career Tech in Stillwater, OK.

The apprenticeship program will include a minimum of 144 hours of classroom training/instruction, accommodated during scheduled work hours. Enrollment tuition will be paid by Career Tech. Until the apprentice completes all standards, the position will be a Pay band 6: $32,512.83-$35,951.93

Upon completion of the apprenticeship program, the position will be a Pay band 7: $34,576.30-$38,273.32

Administrative Assistant Apprenticeship is an opportunity to earn while learning, completing a minimum of 144 hours of classroom training/instruction (during scheduled work hours) as well as working with an at-work mentor to further develop your skills while on-the-job.

• High school diploma or equivalency
• Computer/keyboarding skills with knowledge of Microsoft Office suites, Internet, basic financial management; must be able to manage multiple projects

• Apply a customer service attitude while meeting internal/external customer needs.
• Answer phones, maintain files, screen incoming calls, prepare correspondence and reports. Maintain accurate databases, records, and files, including collecting and disseminating information and data.
• Create and maintain division requisitions.
• Assist preparation for all conferences and events. Prepare and maintain in-and-out-of-state travel requests for other divisions as requested.
• Prepare registration and materials and make travel arrangements for meetings, conferences, and site visits.
• Follow agency operational procedures and apply continuous improvement strategies by being able to identify and act on opportunities for process improvement.
• Perform related duties as assigned

None

Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees. Ability to communicate ideas and concepts to other employees.

Ability to calculate simple mathematical equations as applicable (For example: add, subtract, multiply and divide).

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.

Ability to lift to 25 pounds with or without reasonable accommodation.

Position officed on-site at Career Tech in Stillwater, OK. Valid driver’s license required. Hiring contingent upon successful completion of background check.

• $32,512.83 - $35,951.93 commensurate with education or experience.
• The state provides a benefit allowance to help you pay for insurance premiums which include health, dental, life and disability insurance.
• The amount of your allowance, $9000-$20000, is determined based upon the dependents you choose to include in health coverage.
• State paid teacher’s retirement pension and flexible benefits plan.
• Vacation leave plus 15 days sick leave and 11 paid holidays.
• Employee assistance program and flex-time work schedule options.
• Total salary and benefits package valued at $44,785.93 - $48,483.88.

Position posted for 10 calendar days.

Send cover letter, including job title, and resume to:

Mail: Oklahoma Department of Career and Technology Education, Attn:
Marie, 1500 West Seventh Ave., Stillwater, OK 74074.