Executive Assistant and Project Coordinator

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Executive Assistant and Project Coordinator

Executive Assistant and Project Coordinator
Santa Fe

Part-time

Part-time 20 hours per week - Benefits offered

Location:
Greater Santa Fe and/or Albuquerque Area, mix of in-person and remote work

Serna Solutions is a New Mexico behavioral health practice and training organization. We're hiring someone to work directly with founder and CEO Brian Serna, keeping his schedule and priorities organized while helping deliver community projects, training, and events. You'll also help Brian pursue speaking opportunities across the U.S. and internationally.

• Support the CEO. Manage calendars and schedule meetings, prepare agendas and materials, take meeting notes, and track follow-up. Draft correspondence, proofread documents, and organize files.
• Coordinate projects. Track deadlines and deliverables, follow up with staff and partners, and flag decisions or delays. For Project CHAIR, help recruit barbers, hairstylists, and tattoo artists for opioid overdose prevention training and coordinate applications, participant communications, and attendance. Support proposals and other special projects as they arise.
• Plan and run events. Coordinate in-person and virtual trainings, workshops, and meetings. Handle scheduling, venues or virtual platforms, registration, materials, day-of logistics, and follow-up.
• Find speaking opportunities. Research U.S. and international conferences, associations, and calls for speakers. Identify good fits for Brian's talks on behavioral health, addiction, trauma, and leadership. Track deadlines, help draft pitches and proposals, follow up with organizers, and coordinate with organizers when engagements are booked.
• Create social media and training content. Maintain a content calendar, draft captions and simple graphics, prepare short clips for review, and schedule approved posts. Help launch our online training library by organizing recordings and handouts, uploading course materials, and testing the learner experience.
• Other tasks as assigned. This may include attending meetings, performing research, and other tasks that align with the goals of the CEO and the organization.

A High school diploma or GED, proficiency with Microsoft Office, and strong writing, organization, and follow-through. Comfort with deadlines, communicating with staff and community partners, and handling sensitive information with discretion.

Experience in executive support, project coordination, event planning, or content creation is a plus. Students in business, healthcare administration, social work, psychology, or counselling are encouraged to apply.