Secretary V

Secretary V

400 OFFICE OF JUVENILE AFFAIRS

400 Community Based Services

Full time

Regular

Salary: $40,805.00

A Career with Purpose

The Office of Juvenile Affairs (OJA) is seeking a Secretary V. This position will handle confidential clerical work and may supervise other administrative staff. The ideal candidate will have previous experience as an office manager or executive assistant and knowledge of modern office methods and procedures.

Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.

This position may be housed at any physical OJA location in the state.

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature, disposes of routine correspondence.
• Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.
• Receives visitors; answers inquiries personally or refers to appropriate official.
• Arranges for special conferences and meetings; maintains supervisor’s calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
• Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.
• Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
• Supervises administrative or clerical assistants.

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, confidentiality standards, and the code of ethical behavior.
• Ability to multi-task and adapt to demanding and changing timelines.
• Ability to maintain a high degree of discretion, integrity and sensitivity to confidentiality and privacy.
• Ability to work effectively in a team environment while building strong relationships with all levels of staff and effectively collaborating, communicating, respecting, and assisting peers.

Annual Salary: $40,805.00

Education and Experience requirements at this level consist of six years of clerical office work, including three years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including three years as an office manager, executive assistant or as a confidential secretary experience.

Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; of public relations; and of supervisory principles and practices. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion;

to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees.