Engagement Event Specialist

Job Title:

Engagement Event Specialist

Reports To:

Director of EngagementFLSA Classification:
Non-Exempt Nature of Work The OSU Alumni Association is seeking an Engagement Event Specialist who will assist with the planning, coordination, and execution of Alumni Association engagement-led events and programs. This position focuses on the operational and logistical elements necessary to deliver successful engagement opportunities for alumni and friends of the university. This individual will work across multiple engagement initiatives, providing event and program support that enhances alumni involvement and strengthens relationships with the university.

The Engagement Event Specialist serves as the primary staff liaison for college alumni societies and affinity chapters. The position collaborates with campus and internal partners to support engagement initiatives, strengthen alumni connections, and deliver meaningful experiences.

Responsibilities Coordinate and support Alumni Association engagement-led events and programs through planning, execution, and post-event follow-up, including:

Coordinating day-of and behind-the-scenes event logistics

Managing event registration and seating arrangements

Preparing invitation and announcement lists

Internal and external meeting coordination

Coordinating staff and VIP travel logistics for respective events

Working with vendors, caterers, and service providers to support event needs

Assigning staff and volunteer roles and responsibilities

Coordinating event supplies, materials, and equipment

Serve as the primary liaison and support person for college alumni societies and groups, including:

Leading the Coordinating Council, which contains representatives from academic colleges and university-affiliated alumni organizations

Overseeing the Coordinating Council digital newsletter, including establishing deadlines, collecting materials and information from each unit, and distributing the newsletter as appropriate

Attending college alumni society and group meetings

Serve as the primary liaison and support person for affinity chapters (ROTC Army, ROTC Airforce, Band, Pistol Pete, and Rodeo), including:

Supporting all engagement efforts such as assisting groups with scheduling meetings, planning reunions, special events, and fundraising initiatives

Attending affinity chapter meetings

Assisting with establishing new affinity chapters as appropriate

Assist with newly established engagement events, fundraising initiatives, etc. as requested

Perform other duties as assigned

Job Competencies and Experience Education Requirements Bachelor's degree from an accredited college or university required. Preferred fields of study include event management, hospitality, communications, public relations, marketing, or a related field.

Experience One or two years of experience in event coordination and/or working with volunteers is preferred

Skills

Ability to work in a fast-paced environment with multiple projects/deadlines and prioritize appropriately

Experience coordinating events, volunteers, or constituent engagement activities

Strong organizational and project management abilities

Demonstrates ability to work independently and collaboratively in a team environment

Highly detail-oriented with a strong focus on accuracy

Effective written and oral communication skills; strong public speaking ability

Self-motivated and task driven

Demonstrated initiative, creativity, and strategic thinking

Outstanding customer service skills in all interactions (in-person, phone, and email)
Maintains professionalism and represents the Alumni Association positively in interactions

Ability to build and maintain relationships with campus partners and alumni

Core Competencies Effective Communication:
Transfers thoughts and…