PMO Officer

Location We’re a digital first employer, so happy to be flexible if you’re based in the UK Final date to receive applications Tuesday, October 27, 2026 Vacancy Type Full Time Fixed Term Job Profile Job Profile document

Salary £37,093 - £40,318

Duration if FTC FTC until 30th April 2027

Job Summary

Working within the Portfolio Management Office (PMO), part of the wider Portfolio & Corporate Transformation Team, and reporting to the PMO Manager, the PMO Officer role supports a range of PMO activities that support the effective management, governance, performance and delivery of Zero Waste Scotland’s portfolio, programmes and projects.

The role is key to ensuring the production of high-quality reporting and management information that supports effective decision making through the collection and management of timely and accurate data alongside support organisation governance and assurance arrangements.

This includes monitoring compliance with agreed processes and controls, and coordination of PMO activities across the organisation whilst maintaining and continuously improving PMO systems, tools and processes to enhance the efficiency, consistency and effectiveness of PMO services. Working closely with teams in our programmes and projects and across the organisation the role supports the development and consistent application of processes, tools and standards in line with both Portfolio, Programme and Project principles and organisational priorities to evolve Zero Waste Scotland.

Acting as a first point of contact for PMO systems, reporting and process queries, the role is also there to provide advice, guidance, tools and training to colleagues, including accessible resources on our PMO Hub. Through building strong working relationships, the role helps foster greater connection across our programme and project management community and organisation.

• Strong problem solving, and reporting abilities.
• Good organisational skills with experience of working with multiple complex data sets.
• Close attention to detail but pragmatic.
• The ability to maintain exemplary levels of confidentiality and discretion in the handling of sensitive data and information.
• Strong interdisciplinary and team working skills.
• Experience of working in a portfolio, programmes and projects environment.
• Good working knowledge of MS Excel.
• Ability to work to tight deadlines and prioritise activity as required.
• Demonstrates an ability to adapt to changing environments and embrace new technologies.
• Knowledge of Project Management methodologies.

• Collate, evaluate, and manipulate data. Maintain libraries, registers and PMO systems, working closely with colleagues from across the organisation to ensure data is reported regularly and systems are drawing accurate and relevant data.
• Analyse and visualise data to enable clear stakeholder understanding and discover valuable insights, producing reporting and management information for the organisation, Audit & Risk Committee, our Zero Waste Scotland Board and Scottish Government.
• Proactively engage with stakeholders to ensure reporting continues to meet their needs and make continuous improvements.
• Support project teams to achieve compliance with all PMO processes, procedures and tools.
• Support Programmes and Projects managers in championing and embedding programme and project management standards and practices across the organisation.
• Manage and continuously develop our information management system ‘P3M’ (MS Power Apps, MS Power BI and MS Planner/Project for the Web) acting as the first line of support for all P3M issues and improvements liaising with IT colleagues or external consultants when 2nd level support is required.

NB Please see attached role…