Business Support Administrator

Overview

CFM and Pumps Plus is seeking a detail-oriented, proactive Business Support Administrator to support our NDE and Engineering teams. This role keeps the office running smoothly; coordinating documents, vendors, inventory, and logistics while providing excellent internal and external customer service. If you enjoy multitasking, take pride in accuracy, and thrive in a safety-first, technical environment, we’d love to hear from you.

• Provide administrative assistance to NDE and Engineering teams: filing, photocopying, scanning, printing, and document preparation.
• Review reports and manage electronic document control/filing to ensure accuracy, completeness, and retrievability.
• Help manage time entry and payroll processes for employees, ensuring timeliness and a high degree of accuracy and confidentiality.
• Cover the customer service desk as needed; answer calls, triage inquiries, and direct customers appropriately.
• Receive and ship parcels; coordinate with courier services and track deliveries. Order, receive, and track shipments, conduct monthly inventory checks and manage regular stock/consumable orders.
• Ensure tools and equipment are sent for inspection and re-certification in accordance with company requirements.
• Administer branch expenditures, including issuing purchase orders and processing invoices in accordance with company procedures.
• Coordinate travel arrangements (flights, hotels, car/truck rentals) and submit/track expense reports.
• Support scheduling and logistics for company meetings and events as required.

• College diploma in Office/Business Administration.
• 2-5 years of experience in an administrative role, preferably within a fast-paced environment.
• Excellent time management, organizational, and communication skills. Ability to thrive under pressure, manage priorities and meet deadlines with attention to detail.
• Ability to work independently and collaboratively as part of a team in a fast-changing environment.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint); comfortable with digital filing systems and basic data entry. JD Edwards software experience is an asset.

• Meaningful impact – Play a key role in ensuring the efficient operation of business, directly contributing to the success of our teams.
• Career growth – With CFM, you’ll have opportunities for personal and professional development.
• Collaborative environment – Join a team where collaboration, efficiency, and attention to detail are highly valued.
• Competitive compensation and benefits – Enjoy industry-leading pay, comprehensive benefits, and a rewarding work environment.