Executive Assistant

Position Type:

Temporary - Temporaire
* Closing date:
* Full careers. Full lives.

Join the Medavie Health NL Team Are you looking for a fulfilling career that makes a meaningful impact on your life, and the lives of others? As the provider of emergency medical services and medical communications operations across Newfoundland and Labrador, Medavie Health NL (MHNL) is proud to offer career opportunities for professionals who share our strong commitment to delivering healthcare to communities throughout Newfoundland and Labrador.

If you're a passionate professional seeking a unique and meaningful career, MHNL is your destination. Join our team and achieve your full potential in a supportive and dynamic  this “go to” role, you will be part of a team providing support to our Senior Management Team while reporting directly to our Chief Operating Office. The Executive Assistant will play an important role in managing the multiple and complex relationships between the corporate office, management, and outside stakeholders, including the management of confidential and sensitive information.

You will provide administrative support by managing the logistics of calendars, schedules, organizing meetings, travel arrangements and responding to incoming routine correspondence, inquiries, and phone calls. In addition, you will collaborate with other Executive and Corporate support resources and stakeholders and administer committee responsibilities including the preparation and coordination of documentation for these meetings. Further duties include, but are not limited to:

Responsibilities include:

Prepare and edit various types of correspondence including presentations, confidential reports, memos, and minutes.

Compile, track, and administer monthly expense reports.

Coordinate meetings and appointments.

Prepare monthly reports.

Act as first point of contact for the Chief Operating Officer. Professional Qualifications &

Competencies:

College degree in office administration or equivalent ; however, consideration will be given to the experience of the candidate to fulfill the job requirements.

Minimum of three to five years of relevant experience in a senior administrative role Experience working in a multi company environment is considered an asset.

Proficient with Microsoft Word, Excel, and Power point

Excellent judgement and the ability to work independently.

Ability to meet deadlines, manage multiple tasks/issues and work under pressure.

Superior diplomacy, professionalism, and confidentiality

Salary Range $45,094 to $50,730 annually.
* The Base Pay range may vary depending on the successful candidate or other relevant job-related factors such as knowledge, skills, qualifications, experience and education/training. In addition to Base Pay, eligible Medavie employees may participate in various performance-based incentive programs. Payments under these programs are discretionary and subject to both individual and organizational results.

While Medavie may use automated tools, including AI, to support application screening, candidates are expected to complete all recruitment interactions independently—without AI assistance—to ensure a fair and equitable process.

Who we areMHNL is the selected proponent to design, manage and operate a single, integrated road and air ambulance service in Newfoundland and Labrador. We are an incorporated, wholly owned NL-based subsidiary of Medavie Health Services (MHS), the largest contracted provider of emergency management services in Canada and a national leader in primary health care solutions, including mobile integrated health and community paramedicine programs.

Together with Medavie Blue Cross, MHS is part of Medavie, a national health solutions partner and innovative leader in…