Academic Administrative Support Specialist

Location: St. John's

Support Undergraduate Programs in Memorial University’s Faculty of Nursing through advanced scheduling, document preparation, and confidential administrative coordination. This is a two-year contractual position.
Reporting to the Associate Dean, the Administrative Staff Specialist I provides highly responsible support requiring initiative and independent judgment. The position manages schedules, communications, complex records, committee processes, and sensitive matters. Strong written communication, information management, and Microsoft Office proficiency are central to the work.

Key Responsibilities:

Manage the Associate Dean’s schedule and arrange meetings
Prepare letters, newsletters, reports, schedules, and other documents
Coordinate confidential matters and track correspondence follow-up
Prepare agendas, materials, action items, and committee minutes
Maintain complex Division files and records
Requirements:
Five to seven years of progressively responsible secretarial experience
Experience in a self-directed academic environment
Graduation from an office administration program required
Proficiency in Microsoft Word, Excel, Outlook, and Power Point
Strong organization, detail, service orientation, and communication skills
Bring academic administration, document preparation, and information management expertise to Memorial University’s Faculty of Nursing.