Academic Administrative Support Specialist

Support Undergraduate Programs in Memorial University’s Faculty of Nursing through advanced scheduling, document preparation, and confidential administrative coordination. This is a two-year contractual position.

Reporting to the Associate Dean, the Administrative Staff Specialist I provides highly responsible support requiring initiative and independent judgment. The position manages schedules, communications, complex records, committee processes, and sensitive matters. Strong written communication, information management, and Microsoft Office proficiency are central to the work.

• Manage the Associate Dean’s schedule and arrange meetings
• Prepare letters, newsletters, reports, schedules, and other documents
• Coordinate confidential matters and track correspondence follow-up
• Prepare agendas, materials, action items, and committee minutes
• Maintain complex Division files and records

• Five to seven years of progressively responsible secretarial experience
• Experience in a self-directed academic environment
• Graduation from an office administration program required
• Proficiency in Microsoft Word, Excel, Outlook, and Power Point
• Strong organization, detail, service orientation, and communication skills

Bring academic administration, document preparation, and information management expertise to Memorial University’s Faculty of Nursing.