Administrative Specialist ; Band Level 5

November 2, 2026

ADMINISTRATIVE STAFF SPECIALIST I (BAND LEVEL
5)

Undergraduate Programs

Faculty of Nursing

(2-Year Contractual Position)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES

Reporting to the Associate Dean, the Administrative Staff Specialist I will perform highly responsible administrative support duties requiring a significant degree of initiative and independent judgment. Duties include providing personal support to the Associate Dean to ensure a high level of personal organization and efficiency; managing the Associate Dean's schedule and arranging all meetings, including compiling background information and coordinating ongoing scheduling requirements;

coordinating a wide variety of confidential and sensitive matters; preparing letters, newsletters, memos, reports, workloads, exam schedules, and other documents; managing communication by screening, acting upon, redirecting communications, and/or tracking correspondence to ensure follow-up and timely completion; composing correspondence and compiling information for reports and presentations; managing complex files and records specifically for the Division; anticipating requirements to ensure prompt and appropriate responses in all interactions;

coordinating various committee meetings, including preparing agendas, following up on action items, uploading meeting materials to D2L, monitoring quorum requirements, and recording minutes; providing appropriate background materials and current information to the Associate Dean as needed; fostering strong relationships with faculty members, students, and other contacts of the Associate Dean; assisting in the coordination of activities and events; providing incidental support to the Manager of Academic Programs;

and performing other related duties as required.

Qualifications

Experience (5-7 years) in progressively responsible secretarial work of a self-directed nature in an academic environment; graduation from an office administration program is required; or an equivalent combination of experience and training may be considered. The ideal candidate will have knowledge of the university structure and academic and administrative systems; strong organizational and time management skills; and the ability to respond effectively under pressure and manage frequent interruptions.

Essential qualifications include attention to detail, strong service orientation, commitment to quality, demonstrated document preparation skills, and proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. Written communication and information management (electronic and paper-based) are particularly important competency requirements. Familiarity with collective agreements and University policies and procedures are considered assets.

SALARY $53,729- $63,029 per annum (Non-Bargaining)

CLOSING DATE November 17, 2026 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, p

reference will be given to applicants who are legally entitled to work in Canada.

Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2

SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender;
Indigenous peoples; racialized people;
Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact  directly and we will work with you to make appropriate arrangements.

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