Personal Assistant – Business Coordinator

Responsibilities

• Provide comprehensive day-to-day support to the Regional Managing Director, Regional Director, and Senior Leadership Team.
• Manage complex diaries, coordinate meetings, arrange travel and accommodation, and ensure priorities are effectively scheduled and organised.
• Take ownership of inbox management, expenses, business mileage, and other administrative activities, ensuring nothing slips through the net.
• Coordinate regional meetings, leadership events, and customer hospitality activities, including preparing professional PowerPoint presentations and meeting materials.
• Collate information and reports to support departmental activities, ensuring leaders have the information they need to make informed decisions.
• Act as a key point of contact across the business, building strong relationships and directing colleagues to the right information, processes, and contacts.
• Support onboarding activities for new starters, including arranging IT equipment, mobile phones, and corporate workwear.
• Manage departmental invoices, hospitality records, and payment processes while maintaining accurate records to support audit requirements.
• Maintain departmental reporting, including headcount, safety, and operational reports.
• Handle confidential information with professionalism, discretion, and integrity at all times.

• Organisation
  - You love organising, staying one step ahead, and ensuring every detail is covered.
• Communication
  - You build strong relationships and communicate confidently with stakeholders at all levels of the business.
• Proactivity
  - You anticipate needs, solve problems before they arise, and take ownership of delivering results.
• Attention to Detail
  - You take pride in producing accurate, high-quality work and ensuring nothing is overlooked.
• Adaptability
  - You thrive in a fast-paced environment and can manage changing priorities with confidence.
• Professionalism
  - You handle sensitive information with discretion and maintain the highest standards of confidentiality.
• Technical Skills
  - You're confident using Microsoft Office applications, particularly PowerPoint, Outlook, Excel, and Teams.

• organisation
• communication
• proactivity
• attention to detail
• adaptability
• professionalism