Accounts Payable​/Receivable Clerk

job overview

job title: accounts payable / receivable clerk

department: accounting

reports to: office manager

flsa status: non-exempt

position information: the accounts payable / receivable clerk compiles and maintains accounts payable records.

• match invoices to receiving documents.
• review all invoices for appropriate documentation and approval prior to payment.
• print and obtain signatures on all accounts payable checks.
• distribute signed checks as required.
• prepare garnishment checks per reports from payroll.
• post invoices into the computer system.
• answer all vendor inquiries.
• generate accounts payable and refund checks.
• research vendor statements, phone calls and discrepancies.
• file paid and unpaid invoices and statements.
• assist in monthly closings.
• maintain a cooperative manner with other employees.
• prepare deposits.
• reconcile payments including cash, credit cards and checks.
• research and solve payment discrepancies.
• make adjustments to accounts as needed.
• reconcile and replenish cash boxes and petty cash.
• file and maintain revenue records.
• reconcile general ledger account balances.
• any other duties as assigned by management.

this job has no supervisory responsibilities.

to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

high school diploma or general education degree (ged); and one to two years related experience and/or training; or equivalent combination of education and experience.

ability to read and interpret documents such as sales agreements, tax and title documents, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group situations to customers, employees and the general public.

ability to calculate figures and amounts such as discounts, interest, commissions, percentages. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations.

the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

while performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and use a computer. The employee frequently is required to talk, hear and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

while performing the duties of this job, the employee is regularly exposed to a computer monitor. The noise level in the work environment is usually quiet.

the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

while performing the duties of this job, the employee is regularly exposed to a computer monitor. The noise level in the work environment is usually quiet.

the above declarations are not intended to be an “all-inclusive” list of the duties and responsibilities of the job. Rather, they are intended only to describe the general requirements of the job.

signature (employee) date

signature (supervisor) date

dealership experience preferred

opportunity for overtime