Assistant Principal's Secretary - Franklin High School

Assistant Principal's Secretary #514 - Franklin High School

Join to apply for the Assistant Principal's Secretary #514 - Franklin High School role at Stockton Unified School District

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Under the direction of an Assistant Principal, perform a variety of clerical and secretarial duties in support of a school office and an Assistant Principal; prepare and maintain a variety of manual and automated records and reports related to assigned activities; assure smooth and efficient office activities.

• Provide primary clerical and secretarial support to an Assistant Principal, relieving the administrator of clerical detail as appropriate; assure smooth and efficient office activities.
• Compose correspondence independently or from oral instructions; type a variety of letters, lists, reports, memoranda, forms, contracts, requisitions, records, bulletins and other materials from straight copy, rough draft or oral instructions; proofread and verify accuracy of documents.
• Compile information and prepare and maintain a variety of records, lists, logs and reports related to student information, attendance and assigned activities; establish and maintain filing systems; distribute, collect and process a variety of forms and applications; duplicate materials as needed.
• Greet and assist students, faculty, staff, parents and others; schedule and coordinate meetings, appointments and conferences as needed; assist in maintaining master calendar of events as assigned.
• Initiate and receive telephone calls; screen and route calls; take and relay messages; explain school and District policies and procedures; resolve issues as appropriate.
• Input data into an assigned computer system and generate computerized reports as requested; maintain automated records; assure accuracy of input and output information.
• Communicate with students, parents, District personnel and outside agencies to exchange information, coordinate activities and resolve issues or concerns related to student information, office activities and assigned duties.
• Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software.
• Assist in monitoring inventory levels of office supplies and materials; assist with ordering, receiving and maintaining inventory of office supplies and materials.
• Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed.
• Coordinate travel arrangements and hotel reservations as necessary; prepare and assure proper completion of reimbursement forms.
• Coordinate and process data for the master schedule as assigned; maintain and revise master schedule; update course lists.
• Train and provide work direction and guidance to assigned student assistants as directed.
• Participate in a variety of school office activities such as assisting with standardized testing, attendance, and expulsion and suspension activities; prepare expulsion packets as assigned.
• Maintain regular and prompt attendance in the workplace.
• Perform related duties as assigned.

• Knowledge of school office terminology, practices and procedures.
• Knowledge of modern office practices, procedures and equipment.
• Knowledge of applicable laws, codes, regulations, policies and procedures.
• Knowledge of telephone techniques and etiquette.
• Knowledge of record‑keeping techniques.
• Knowledge of business letter and report writing techniques.
• Ability to use correct English usage, grammar, spelling, punctuation and vocabulary.
• Knowledge of operation of standard office equipment including a computer.
• Excellent oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.

• Perform a variety of clerical and secretarial duties in support of a school office and an Assistant Principal.
• Prepare and maintain manual and automated records and reports related to assigned activities.
• Assure smooth and efficient office activities.
• Interpret, apply and explain laws, codes, rules and regulations related to assigned activities.
• Learn district organization, operations, policies and…