Administrative Assistant

We are seeking a highly organized Administrative Assistant for a full-time, temp-to-hire opportunity supporting construction project administration in Stockton, CA. This role is ideal for an administrative professional who enjoys keeping documentation, schedules, communication, and project details organized in a fast-paced construction environment. The Administrative Assistant will work closely with a Senior Project Administrator and project team, helping ensure project files, vendor documentation, invoices, purchase orders, change orders, and communication stay accurate and on track.

This is a strong opportunity to build or continue a career in construction administration while gaining hands‑on exposure to project operations. This position offers a collaborative team environment, supportive leadership, and the opportunity to contribute to meaningful industrial facilities and infrastructure projects. The right candidate will be dependable, proactive, detail-oriented, and comfortable being the organizational backbone for a busy project team.

• Provide day‑to‑day administrative support to the Senior Project Administrator and construction project team.
• Maintain electronic and physical project files, contracts, correspondence, reports, logs, and related documentation.
• Assist with subcontractor and vendor documentation, purchase orders, change orders, invoices, approvals, and project tracking.
• Coordinate meetings, conference calls, site visits, project appointments, meeting materials, notes, and follow‑up items.
• Communicate professionally with project managers, field personnel, subcontractors, vendors, and internal departments.
• Support document control, data entry, closeout documentation, filing, scanning, phones, and general office administration.

• Pay: $22.00 to $23.00 per hour.
• Position Type:
  Temporary, temp-to-hire, full-time.
• Schedule:
  
  Monday through Friday.
• Location:
  
  Stockton, CA.

• Support construction project administration, documentation, communication, and scheduling.
• Maintain project files, trackers, logs, contracts, reports, and document control processes.
• Assist with invoices, purchase orders, change orders, subcontractor paperwork, and approval tracking.
• Coordinate with project managers, field teams, vendors, subcontractors, and internal departments.
• 3 to 5 years of administrative, project coordination, or project support experience preferred.
• Strong organizational skills with excellent attention to detail and accuracy.
• Ability to manage multiple priorities, deadlines, documents, and follow‑up items in a fast‑paced environment.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.
• Comfortable working with spreadsheets, project trackers, document management systems, and business correspondence.
• Strong written and verbal communication skills with a professional and responsive approach.
• Ability to work independently while collaborating effectively with project teams and office personnel.
• Dependable, proactive, discreet, and able to handle confidential information professionally.

• Construction, engineering, architecture, industrial facilities, infrastructure, or related industry experience.
• Experience supporting Project Managers, Project Administrators, construction operations teams, or field personnel.
• Familiarity with construction documentation, subcontractor compliance, purchase orders, change orders, invoices, and project closeout files.
• Experience with construction software such as Procore, Bluebeam, Sage, Viewpoint, or similar platforms.
• Prior experience in a temp-to-hire or fast‑paced project support environment.