Administrative​/Clerical Coordinator, Office Administrator​/ Coordinator

Under the general supervision of the Executive Associate Dean or Dean provides comprehensive administrative, operational, and event coordination support for the Office of the Dean. and provides general administrative support to the Dean and Executive Associate Dean. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc.

impede or propel students, faculty, and staff.

ESSENTIAL FUNCTIONS :
Provide comprehensive administrative support to the Dean, including:
Coordinating the Dean’s calendar to ensure meetings and commitments are effectively prioritized and executed on schedule. Organizing and facilitating teleconferences, video conferences, and virtual meetings,ensuring all logistical requirements are met. Preparing and distributing meeting invitations, agendas, reminders, and related correspondence on behalf of the Dean. Coordinating the routing, tracking, and timely processing of documents requiring the Dean’s review and signature. Serving as the primary point of contact for visitors, faculty, staff, students, and external guests meeting with the Dean, ensuring a professional and welcoming experience.

Drafting, proofreading, and preparing professional communications, reports, and correspondence. Maintaining Room 401 and the adjacent reception area in a professional, organized, and guest-ready condition. Monitoring office supply inventory and coordinating the procurement of supplies and refreshments to support daily operations. Coordinate and manage logistics for the semi-annual Student Leaders and Administrators Dinners and the annual Residents and Administrators Dinner, including planning, communications, and event execution.

Process invoices, prepare requisitions, and collaborate with the Business Office to facilitate purchase orders and timely payment processing in accordance with institutional policies. Maintain accurate student and alumni records using Banner and other university information systems. Coordinate and manage logistics for the semi-annual Student Leaders and Administrators Dinners and the annual Residents and Administrators Dinner, including planning, communications, and event execution.

Process invoices, prepare requisitions, and collaborate with the Business Office to facilitate purchase orders and timely payment processing in accordance with institutional policies. Maintain accurate student and alumni records using Banner and other university information systems. Provide administrative support for the Tau Kappa Omega Honor Society, including membership administration, business meeting coordination, event planning, and annual convocation activities. Serve as a resource for student and alumni information by researching and verifying contact and demographic data to support departmental initiatives and communications.

Provide cross-functional administrative coverage and operational support for other departmental administrative staff as needed to ensure continuity of service. Deliver exceptional customer service to students, faculty, staff, alumni, and external constituents while fostering a welcoming, collaborative, and humanistic environment aligned with the University’s mission and values. Provide administrative and project support to the Executive Associate Dean, including assistance with scheduling, communications, and special initiatives.

Prepare and distribute meeting agendas, briefing materials, reports, presentations, and supporting…