Payments Assistant

We are currently recruiting for a Payments Assistant to join a busy and fast-paced Accountancy & Finance function on a locum basis. This is an excellent opportunity for a detail-oriented professional who enjoys working across varied payment and supplier processes while maintaining accuracy, compliance, and high service standards.
The role offers flexibility in working hours and exposure to a wide range of financial systems, stakeholders, and payment methods, making it ideal for candidates seeking variety and professional development within a public-sector finance environment.

• Part Time / Full Time Flexibility:
  Choose hours that suit your lifestyle and commitments.
• Competitive Hourly Pay:
  Be rewarded fairly for your skills and experience.
• Professional Development:
  Access training and opportunities to strengthen your finance and accountancy expertise.
• Varied Responsibilities:
  Gain hands-on experience across multiple payment processes and systems.
• Collaborative Environment:
  Work with a wide range of internal and external stakeholders, expanding your professional network.

• Process supplier payments accurately and within agreed legislative and departmental deadlines.
• Manage the invoice mailbox, batching invoices for import and resolving errors as they arise.
• Carry out verification checks to ensure strong financial controls prior to payment processing.
• Maintain and update the payments system to ensure accuracy and data integrity.
• Set up new suppliers and manage supplier amendments through auditable processes.
• Process invoices under the Sub-Contractors Tax Deduction Scheme, resolving disputes and reconciling accounts with suppliers.
• Support cheque and electronic payment amendments, reconciliations, and manual cheque dispatch.
• Administer petty cash reimbursements and respond to related queries, including supplier statement checks.
• Liaise with stakeholders to resolve supplier disputes and process payments across systems such as SIMS and subsidiary platforms.
• Support electronic ordering systems and Corporate Purchasing Card administration.
• Manage the dispatch of Housing Benefit and Council Tax cheques.
• Handle complex financial queries efficiently, working with clients and external agencies.
• Comply with council performance standards, anti-money laundering requirements, and fraud reporting procedures.
• Provide advice on financial controls and processes while adhering to data protection and council policies.
• Review and maintain supplier data to ensure ongoing accuracy and compliance.

Stoke-on-Trent offers a unique mix of cultural heritage and modern regeneration. Known for its rich pottery history, growing arts scene, and access to beautiful Staffordshire countryside, the city provides an excellent quality of life with a welcoming community feel and strong transport links.