Administrative Manager

UHNM is currently unable to provide sponsorship for this role. This is in accordance with UKVI guidelines and legislation, as these roles do not meet the skill nor salary threshold for sponsorship. If you hold a graduate visa, you are welcome to apply for this role however it is important to note that UHNM will be unable to offer sponsorship at the end of your graduate visa, you must also have at least six months until your graduate visa expires at the start of your employment for training and operational reasons.

We are looking for a highly organised, motivated Administrative Manager to join our Estates, Facilities & PFI Division. This is a pivotal role supporting a busy, diverse operational environment, ensuring the smooth functioning of administrative, secretarial, payroll, contract and helpdesk activities across the directorate. This post is ideal for someone who thrives in a dynamic environment and enjoys leading people, improving systems, and ensuring high-quality operational standards.

The Administrative Manager plays a key role in delivering a comprehensive administrative and secretarial service to the Estates, Facilities & PFI (EFP) Division. You will lead and supervise the administrative and secretarial team, ensuring the provision of an effective Monday–Friday office service.

The post holder will manage day‑to‑day operational administration including:

• Oversight of Purchase Orders, invoices, transport, linen, car parking, helpdesk, and residencies administration.
• Monthly EASY/ESR and payroll submissions for all EFP staff, ensuring accuracy and timeliness.
• Supporting the Estates Helpdesk, rota coordination, contractor management, and administration for the Capital Programme Team.
• Maintaining and improving office systems, ensuring high standards of organisation and compliance.

You will provide essential support to senior managers, including preparing reports, minutes, investigation documentation, data returns (HR/Finance), and liaising with a wide range of internal and external stakeholders.

This role requires excellent communication skills, strong IT capability, proven supervisory experience, and the ability to prioritise and manage complex workloads.

By joining our team, you will play an important part in supporting safe, efficient and high‑quality services across Estates, Facilities & PFI, helping us maintain our commitment to delivering the best joined‑up care for all.

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke‑on‑Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.

All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.

UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co‑created by or staff, patients and carers, and that unite us as a Trust.

At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

For further details / informal visits contact:
Name: TERESA PLATT

Job title:

Deputy Head of Governance and Compliance Email address:  Telephone number: