Administrative Manager

£27,485.00 to £30,162.00 per year, £27485.00 - £30162.00 a year

Contract Type:

Permanent

Hours:

Full time

Disability Confident:

No

Closing Date:

19/03/2026

To provide a comprehensive administrative, clerical and secretarial support service to the Estates, Facilities & PFI Services including Facilities, Estates, PFI contract performance management and other services remaining within Estates, Facilities & PFI Services as required.

To manage and supervise the secretarial and administrative staff within the Office providing a full office service from Monday Friday during the core office hours as the service needs require.

To develop office systems ensuring effective administration and organisation of the office and its resources is maintained.

To assist and support the Divisional Management Team in delivering the operational services and functions within its remit.

To liaise with other stakeholders, i.e.

Estates contractors, suppliers, training agencies, patient representative, nursing, and other Divisional and Trust departments to ensure the effective running of the service.

To include these into audit data, documentation and benchmarking standards as necessary.

To provide support for Divisional and departmental meetings, including minute taking, note taking during Investigation interviews, preparation of Investigation Reports and production and circulation of relevant documentation.

To chair meetings on an ad hoc basis for auditors and others involved in the process.

To provide monthly returns to Finance and HR for staffing for the Estates, Facilities & PFI Services including sickness absence, training, payroll and other information as required To establish and maintain accurate computerised and manual data and filing systems.

To ensure the operational services within Estates, Facilities & PFI Services operate effectively and efficiently within guidelines and legislative boundaries To manage and escalate issues which could impact on the timely and accurate delivery of Corporate Services operational services to the Trust.

To ensure appropriate managerial and administrative cross cover is always provided in the above areas as per the needs of the service.

To take appropriate action when there are persistent quality problems and promotes the value of quality approaches to others.

Identify and evaluate areas for potential service improvement.

To have a knowledge of a range of IT procedures and secretarial skills.

To have a range of knowledge of Trust Policies and management procedures and be willing to update these as necessary.

General management skills to NVQ level
4.

Jobs are provided by the Find a Job Service from the Department for Work and Pensions (DWP).