Executive Assistant

Full-time

Hours:

Full-time

Contracted

Hours:

39

Contract Type:
Permanent

Location: Chester House, Epsom Ave, Handforth, Cheadle, Greater Manchester, SK9 3RN

Join Pets at Home as an Executive Assistant and support our Chief Operating Officer (COO) for Retail and Marketing Director to focus on delivering essential business strategy.

This role is critical to providing smooth, efficient day to day support and collaborating with key stakeholders to plan and prioritise tasks, manage schedules and keep track of important deadlines.

We’re looking for a highly organised team player, with the ability to horizon scan on events and opportunities to support efficiency for your Exec members. This may include reading board reports and creating executive summary/briefs, managing logistics to ensure time and cost efficiencies and forecasting opportunity windows to support information sharing effectively.

The role requires hybrid working (two/three office days per week, aligned to the exec) from our Support Office in Handforth, Cheshire.

• Diary management for the COO, scheduling appointments, and arranging meetings and upon request by the RLT and other LT members.
• Arranging meetings and visits, liaising with other EAs and departments across the business and compiling relevant background and preparatory information.
• Compiling and distributing agendas, minutes and actions for all meetings led by the COO.
• Building and co-ordinating presentations for meetings, liaising with colleagues across the business to ensure accuracy of information being shared.
• Liaising with suppliers, colleagues, customers and other stakeholders on behalf of the executive.
• Managing expenses for the COO and raising and releasing Purchase Orders.
• Planning inductions and making welcome arrangements for new members of the team.

• Advanced MS Office Skills.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication and interpersonal skills, able to interact at all levels.
• High levels of emotional intelligence and the ability to anticipate needs.
• Ability to show initiative with strong problem-solving skills.
• Excellent time management and a flexible approach to work.
• Ability to work under pressure and to deadlines, occasionally managing conflicting priorities; whilst remaining calm and managing own resilience.
• A flexible, proactive and positive approach.
• Self-motivation and enthusiasm.
• Professional discretion.
• Ability to multitask and prioritise activity.

• Proven experience in a similar role.
• Demonstrable understanding of business needs.

We take our inspiration from pets in embracing people from all walks of life, and we value, respect and celebrate difference. We encourage our people to be their best selves so that we can create a better world for Pets, our Planet and People. Our ambition is to reflect the diversity of the communities we operate in, and we are intentional in addressing and removing barriers to create opportunities for the exceptional talent and potential in our communities.

Even if your skills and experience don’t perfectly align, if you think you can make a unique contribution through your values and behaviours, we want to hear from you!