Hybrid Business Administrator – Safeguarding & Admin Support

Allstaff have a responsibility to safeguard and promote the welfare of children. The post holder must undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.

The job holder is expected to be competent in their area of work; any specific qualifications or training required will be detailed in the relevant job description.

This is a non-operational role which may involve contact with prisoners depending on their area of work.

This role has no line management responsibilities.

• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team; prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions onto the finance database and process requisitions for defined area of work
• Co‑ordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDIs)
• Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points

• Business Administrator:
  Activity Hub
• Business Administrator:
  Mobilisation, Transition and Transformation (MTT) Administration Support
• Business Administrator:
  Healthcare
• Business Administrator:
  Observation, Categorisation and Allocation (OCA)
• Business Administrator:
  Programmes
• Business Administrator:
  Psychology
• Business Administrator:
  Regional Admin Support – Wales
• Business Administrator:
  Regional Admin Support – North East
• Business Administrator:
  Safe Decent and Secure
• Business Administrator:
  Security Intelligence Collator
• Business Administrator:
  Social and Palliative Care
• Business Administrator:
  Substance Misuse and Drug Strategy

Job holders must complete specific training in their specialism once they take up post.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

37 hour working week.

• Changing and Improving
• Communicating and Influencing
• Managing a Quality Service

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and or from home. The role can only be worked in the UK. Some roles will not be suitable for Hybrid Working. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre‑employment checks.

The loan/secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.

• You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment.

The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits…