Directorate Secretary

Main area Administration Grade Band 3 Contract 6 months (Part-time: 30 hours per week. Fixed-term until end December 2026.) Hours Part time - 30 hours per week (Days and hours per day to be confirmed on appointment.) Job  
-A

Employer University Hospitals of North Midlands NHS Trust Employer type NHS Site Royal Stoke, County & CDC Town Stoke-on-Trent Salary £25,760 - £27,476 pro rata Salary period Yearly Closing 15/06/2026 23:59

At present, University Hospitals of North Midlands is unable to offer visa sponsorship for Band 2 to Band 4 roles, as these positions do not meet the minimum salary and skill thresholds required under UK Visas and Immigration (UKVI) regulations.

Job Overview:
Directorate Support Secretary - 30 hours per week

An exciting opportunity has arisen for a highly motivated Directorate Support Secretary to work in the Digestive Diseases Directorate at the University Hospital of North Midlands Trust. Based on the Royal Stoke site, however cross-site working at the CDC and County Hospitals may be required on occasion.

This post will support the Digestive Diseases Directorate Senior Management Team in ensuring the smooth running of secretarial processes, specifically supporting the coordination and minuting of departmental meetings, supporting the collation of evidence required for JAG accreditation, raising purchase requisitions and requests for Waiting List Initiative TI shifts, raising invoice payments, and supporting the Training Centre Manager with the coordination and facilitation of specialist courses.

The post holder will offer support in times of absence to ensure service delivery suffers no disruption. This is an ideal post for someone with secretarial experience looking to work in a small, busy, friendly team.

• Liaising with other departments, raising invoices and purchase order requests, organising an electronic diary, managing room bookings, maintaining records, taking minutes at departmental meetings, operating a bring forward system, preparing papers for relevant meetings, typing letters and correspondence, supporting the collation of evidence required by JAG, supporting the Training Centre Manager with coordination and facilitation of courses run at UHNM, and providing support to the Endoscopy Booking Team on occasion.

The applicant must be extremely flexible in their approach to work and able to work as part of a team to ensure all targets and deadlines are achieved within the department.

The role requires comprehensive secretarial support to senior management and coordination of documentation and meeting activities.

• Knowledge of Microsoft Office 365 package including Word and Excel
• Good General Education with passes in English and Maths (Grade C or equivalent)

• Administration / clerical background
• Ability to work under pressure when issued with deadlines, reliability

We are committed to equality of opportunity and welcome applications from everyone regardless of ethnicity, disability, gender, age, faith or sexual orientation. Appointment will be based on merit alone.