Medical Secretary

Main area Gynaecology Grade Band 4 Contract 5 months (End Date of Fixed Term Contract is 31.12.2026) Hours Full time - 37.5 hours per week Job  
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Employer University Hospitals of North Midlands NHS Trust Employer type NHS Site UHNM
- Royal Stoke
- Maternity Building Town Stoke on Trent Salary £28,392 - £31,157 per annum Salary period Yearly Closing 17/08/2026 23:59

At present, University Hospitals of North Midlands is unable to offer visa sponsorship for Band 2 to Band 4 roles, as these positions do not meet the minimum salary and skill thresholds required under UK Visas and Immigration (UKVI) regulations.

The post holder is required to provide comprehensive secretarial, waiting list management and administrative support to medical and nursing staff within a specialty team. The post holder will assist medical and nursing colleagues in the organisation of the specialty team workload, communicating appointment and admission related information to patients/carers. The post holder will be compliant with the Patient Access Policy, RTT Pathways and Divisional requirements in terms of inpatient and outpatient waiting list management.

The post holder will be responsible for the supervision of the administration team.

• Supervision of the administrative team
• Secretarial support to the clinical teams
• RTT pathway management
• Diary management
• Point of contact for patients via telephone
• Close working with other departments to ensure the smooth running of the department

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.

All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.

UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.

At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

Team Leader/ Medical Secretary.

To Lead a team of Medical Secretaries and provide comprehensive secretarial support.

See attached Person Specification and Job Description for further details and above.

• GCSE or Equivalent Maths and English
• RSA Level 3 Typing or equivalent

• Secretarial Background
• Previous experience working in a Health Care environment.
• Experience of working with Medisec, iPortal and Careflow systems.
• Good Communication Skills

• Able to work on own initiative
• Acts to support and enable effective team work
• Able to lead a small team

Important information about your application

• All correspondence will be sent to you via the email address you applied from. Please ensure you check your emails regularly.
• References - please ensure you provide email addresses for all referees for the last three years of employment.
• We are committed to equality of opportunity and welcome applications from everyone regardless of ethnicity, disability, gender, age, faith or sexual orientation. Appointment will be based on merit alone.
• Flexible working will be considered in line with Trust policies
• New recruits are required to pay for their Disclosure and Barring Service check (and admin fee) prior to…