Specialist Equipment Centre Administrator

Our Business

If you want to know about the requirements for this role, read on for all the relevant information.

Selwood is the leading pump rental solutions company in the UK. We have an outstanding reputation for exceptional customer service backed by one of the largest fleets of quality pump products. Each customer and each project is unique and our deep technical knowledge means we are proud to deliver a bespoke and genuine 24/7, 365 days-a-year service.

With an unrivalled depth of technical pumping expertise; a pedigree spanning seven decades and employing a wide variety of skilled staff throughout our nationwide network of branches, our ever-growing business is one of the largest privately owned companies serving the Water, Environmental and Construction industries.

We are committed to ensuring our staff have the right skills, knowledge & experience to deliver to our customers, as well as creating career paths to help develop, retain and motivate them.

We’re looking for a Specialist Equipment Centre Administrator to join our team in Stoke, providing vital administrative and coordination support across Selwood’s Specialist Equipment Centres throughout the UK.

This is a varied role where no two days are quite the same. You’ll work closely with our Project Delivery, Procurement, Logistics and Specialist Equipment teams, helping to keep projects organised, processes running smoothly and information accurate and up to date.

If you’re someone who enjoys being organised, working with different teams and keeping things moving in a busy, fast‑paced environment, this could be a great opportunity for you.

• Provide day‑to‑day administrative support and coordination support to the Specialist Equipment Centres and their teams across the UK.
• Maintain accurate stock holding records, ensuring all documentation is up to date and compliant with internal processes.
• Support project planning by checking stock levels and information through internal systems.
• Work with the Specialist Assets & Logistics Director to maintain, review and improve departmental processes
• Assist with the preparation, formatting, and distribution of process documentation.
• Attend planning meetings acting as the link between Project Delivery and the Specialist Equipment Centres to support effective communication, coordination and project delivery.
• Support procurement activities by liaising with suppliers, obtaining quotes, and maintaining procurement logs.
• Assist with raising purchase orders, processing invoices, and tracking project costs.
• Ensure commercial documentation is filed correctly and aligns with company procedures.
• Ensure all project documentation meets Selwood’s quality standards and industry compliance requirements.

Qualifications and Experience

• Previous experience in an administrative, coordination or project support role, ideally within an engineering, construction, utilities, logistics or other project-based environment.
• Experience working with processes and procedures, with the ability to follow, maintain and identify opportunities to improve them.
• Experience supporting logistics operations or project delivery teams.
• Excellent organisational skills with the ability to manage multiple tasks and deadlines.
• Excellent communication and interpersonal skills, with the confidence to work with different teams and stakeholders.
• High attention to detail and accuracy.
• Strong Microsoft Office skills, particularly Excel, with the ability to manage and analyse data, use formulas and functions.
• Ability to work independently and as part of a collaborative team.
• An understanding of SHEQ processes, quality standards or industry compliance requirements.

• Knowledge of pumping, water treatment, or plant…